Project Administrator
The Project Administrator provides day‑to‑day administrative and coordination support to the Project Management team. This role supports scheduling, documentation, reporting, logistics, and customer communication to ensure projects run efficiently and meet customer expectations. The role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast‑paced environment.
About the role
· Provide administrative support to Project Manager across multiple projects.
· Prepare, update, and maintain project documentation, logs, reports, and registers.
· Schedule internal and customer meetings, book rooms, and manage travel arrangements.
· Support creation and management of project timelines, progress trackers, and deliverable schedules.
· Coordinate customer visits, FAT planning, and internal alignment meetings.
· Assist with generating KPI reports and presenting project updates as required.
· Maintain accurate filing systems for project audits and compliance checks.
· Issue meeting minutes, capture agreed actions and monitor action closure.
· Support communication between internal teams (Engineering, Production, Supply Chain, QA).
· Prepare documentation packs and ensure completeness before customer handovers.
· Provide general administrative support including correspondence, data entry, and workflow management.
· Identify opportunities for process improvement and support operational excellence initiatives.
What you will need
Required criteria
- Experience in project administration, coordination or similar administrative role.
- Strong organisational and multitasking abilities.
- Excellent written and verbal communication skills.
- High attention to detail and data accuracy.
- Competent in Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Ability to work under pressure and meet deadlines.
- Strong judgement and problem solving abilities.
- Team oriented mindset and willingness to learn.
- Professional, positive approach when interacting with customers and internal teams.
Desired criteria
- Experience in a manufacturing, engineering, or technical environment (preferred).
- Customer facing experience beneficial.
- Experience using project software (MS Project or similar) beneficial.
Astec Industries Europe Limited
Since 1985, Telestack has transformed from a small engineering firm into a global leader in mobile bulk material handling solutions by successfully exploring gaps in the market and offering bespoke engineered solutions to meet the needs of their customers. The respected company have built a leading portfolio of mobile bulk material handling equipment and now offer the widest range of mobile conveyors in the international marketplace. Offering Ship loaders, Ship Unloaders, Hopper Feeders, Truck Unloaders, Bulk Reception Feeders, Stockpiling Conveyors, Link Conveyors and Telescopic Stackers, Telestack have thousands of custom-designed global installations in a range of applications.
The Telestack Story Servicing the quarrying and aggregate, mining, port, and terminal sectors, Telestack design and manufacture their equipment from their headquarters in Omagh. Based across 2 nearby sites, Telestack have grown extensively in numbers and employ people across a range of disciplines from engineering (design, mechanical, electrical), manufacturing, fabrication, quality, supply chain, project management, aftermarket and product support, sales, marketing, finance, HR, IT and many more. In addition, their turnover has increased substantially in that short period, and they are now one of the key private employers in the locality. Utilising industry-leading software and technologies, Telestack have a track record of firsts. Their engineering team have developed concepts that have changed the nature of the sectors in which they operate. Guided by industry best practice, Telestack boast all the benefits of a large corporate company whilst maintaining the culture and ethos of a local family operation! The Telestack solutions are world-renowned, and the brand is known, respected and sought-after, by large blue-chip companies globally.
Astec Omagh Telestack was purchased in 2014 by Astec Industries – the >$1bn NASDAQ listed company who are one of America's leading manufacturers of equipment that build’s much of the world’s infrastructure. Astec boast world celebrated brands such as Peterson grinders, Kolberg-Pioneer, Johnson Crushers and Osborn mining products, combining their centuries of experience under the trusted Astec brand. Astec is a market-leading brand supplying equipment to several industries that include the asphalt, concrete, recycling, aggregate, road building, and mining sectors. They have a strategic global focus and over the last number of years, they have invested millions in their Omagh based European facility. These investments are the foundation upon which the next phase of growth will be built upon and the team in Omagh are seeking the very best talent to join them in their journey! Ready to grow your career with a company that values innovation, ambition, and personal growth?
Our benefits
Vacation, Paid time off
Retirement plan and/or pension
Free parking
Cycle to work
Free work laptop
Competitive salary
Life insurance
Employee Assistance Scheme
Perks Card
Social Opportunities
Annual performance review
On the job learning
Progression opportunities
Access to Health & Wellbeing app
Project Administrator
Since 1985, Telestack has transformed from a small engineering firm into a global leader in mobile bulk material handling solutions by successfully exploring gaps in the market and offering bespoke engineered solutions to meet the needs of their customers. The respected company have built a leading portfolio of mobile bulk material handling equipment and now offer the widest range of mobile conveyors in the international marketplace. Offering Ship loaders, Ship Unloaders, Hopper Feeders, Truck Unloaders, Bulk Reception Feeders, Stockpiling Conveyors, Link Conveyors and Telescopic Stackers, Telestack have thousands of custom-designed global installations in a range of applications.