Procurement Officer – Hotel Group
Procurement Officer – Hotel Group
We are seeking a detail-oriented Procurement Officer to support purchasing and stock control across our hotel group. Working closely with hotel departments and our external procurement management company, you will ensure efficient, compliant, and cost-effective purchasing while managing our procurement system, Procure Wizard.
About the role
Key Responsibilities
Use Access Procure Wizard to manage daily, weekly, and monthly purchasing activity, including generating purchase orders and matching them to invoices
Maintain supplier price files, product mappings, catalog imports, and user accounts within the system
Coordinate purchasing requests from F&B, housekeeping, maintenance, and other hotel departments
Monitor stock levels, conduct stock takes, and investigate discrepancies
Track orders, deliveries, and resolve shortages or quality issues
Ensure all deliveries are recorded, matched to invoices, and approved to reduce manual paperwork
Generate reports on supplier spend, price fluctuations, and gross profit (GP) performance
Ensure compliance with preferred supplier lists and internal procurement policies
Identify and resolve system errors, provide user support, and train team members on best practices
Requirements
Previous experience in hotel purchasing, stock control, or hospitality operations (F&B, bar, or similar)
Strong IT skills; experience with Access Procure Wizard highly preferred
Advanced Excel skills (VLOOKUPs, pivot tables, formulas)
Strong analytical, numerical, and problem-solving abilities
Excellent organizational and communication skills
Ability to work with suppliers, finance teams, and operational departments
What you will need
Required criteria
- Previous experience in hotel purchasing, stock control, or hospitality operations (F&B, bar, or similar)
- Advanced Excel skills (VLOOKUPs, pivot tables, formulas)
- Strong analytical, numerical, and problem-solving abilities
- Strong IT skills; experience with Access Procure Wizard highly preferred
- Excellent organizational and communication skills
- Ability to work with suppliers, finance teams, and operational departments
Professional skills you’ll need for this job opportunity
Procurement
Gallen Group
A family-run hotel & bar group owned and managed by the Gallen Family.
The Gallen Hospitality group is comprised of three 4-star, family-run hotels located in Ballybofey and Gweedore, Co Donegal.Owned by the Gallen family, the Villa Rose Hotel was established in the year 2000 and is comprised of 57 bedrooms, state of the art spa facility and has been consistently named Ireland’s top hotels in the Tripadvisor Traveller’s choice awards.In 2016, the Gallen family added Jackson’s Hotel to their offering. With 135 bedrooms, a leisure centre and extensive conference & banqueting facilities the hotel is one of the largest in the region.In 2021, the family acquired An Chúirt Hotel in Gweedores 66 bedrooms & a health club. An Chúirt is nestled in the beautiful Donegal countryside with the iconic Errigal Mountain as it's backdrop.
At Gallen Hospitality our culture centers around our people and we focus on their well-being, safety and equality. With over 300 employees, we are a principal hospitality employer in the County. When we take care of our staff, our staff take care of our guests. WELL-BEING We believe the role we can play in our employees well-being is one of the most important responsibilities we have as employers. EQUALITY We operate an Equal Opportunities Policy. We are proud of how often employees are promoted within the Group.
Our benefits
We pride ourselves on creating a positive working environment for all our employees, with employee wellbeing, autonomy and supportive management at the core of everything we do.
Vacation, Paid time off
Flexible schedule
Employee development programs
Tuition reimbursement
Employee discounts
Free parking
Cycle to work
Competitive salary
Preferential room rates
Discount on meals purchased
Discount on spa treatments or products
Free meals during shifts
Free parking or Discounted parking
Employee of the Month
Annual performance review
On the job learning
Progression opportunities
Procurement Officer – Hotel Group
A family-run hotel & bar group owned and managed by the Gallen Family.