Purchase Ledger Clerk
Job Purpose
To support the finance team within Hill Care Group by ensuring the accurate processing of invoices, reconciling supplier accounts, preparing payments and supporting the smooth financial operation of the care home and ensuring strong relationships with suppliers and home managers.
About the role
Key Responsibilities
Invoice Processing
Receive, check, and process supplier invoices into the finance system (e.g. Sage).
Match invoices with purchase orders and ensure all invoices are correctly authorised.
Investigate discrepancies or missing documentation and resolve promptly.
Maintain organised electronic records of all processed invoices.
Supplier Account Reconciliation
Reconcile supplier statements regularly to ensure accounts are accurate and up to date.
Identify, investigate, and resolve any differences or outstanding items.
Liaise with suppliers and home managers to resolve issues efficiently.
Supplier Payments
Prepare regular supplier payment runs in accordance with agreed schedules.
Process ad-hoc or urgent payments as required.
Issue remittance advices and deal with supplier payment queries.
Work closely with the Accounts Assistants for payment allocation.
Support to Care Homes
Maintain positive working relationships with care home managers and administrators.
Provide guidance on invoice queries, missing paperwork, and purchasing processes.
Ensure financial controls are followed across all homes.
Month-End & Year-End Duties
Assist with month-end tasks, including accruals and reporting as required.
Provide relevant documentation to auditors during year-end processes.
General Duties
Ensure the accuracy and completeness of all financial information.
Inform the Finance Manager of any issues that may impact financial performance.
Support the wider finance team with administrative and accounting tasks.
Maintain confidentiality and comply with company policies at all times.
Skills, Knowledge & Experience
Essential
Strong attention to detail.
Confident IT user with good working knowledge of spreadsheets.
Good communication and organisational skills.
Ability to prioritise workload and meet deadlines.
Professional, friendly, and customer-focused approach.
Fluent spoken and written English.
Satisfactory DBS check.
Desirable
Knowledge of Sage or similar accounting systems.
Experience with purchase order systems.
GCSEs (or equivalent) including Maths and English.
Experience working in finance within a care home or healthcare setting.
Training & Development
Attend mandatory training relevant to the role.
Maintain up-to-date professional knowledge and skills.
Participate in ongoing development as agreed with the Finance Manager.
Health & Safety
Follow all Company Health & Safety policies and procedures.
Ensure safe working practices at all times.
Additional Information
This Job Description outlines the main duties but is not exhaustive. Duties may be amended in line with business needs. The post-holder is encouraged to suggest improvements to processes and role effectiveness.
What you will need
Required criteria
- Strong attention to detail
- Confident IT user with good working knowledge of spreadsheets
- Ability to prioritise workload and meet deadlines
- Good communication and organisational skills
Desired criteria
- Knowledge of Sage or similar accounting systems
- Experience with purchase order systems
- GCSE's including Maths and English
- Experience working in finance within a care home or healthcare setting
Hill Care Group
At Hill Care, we believe a care home should be more than just a place to live—it should be a warm, welcoming community where residents feel safe, valued, and truly at home. Guided by our core values of Compassion, Aspiration, Respect, and Empowerment (C.A.R.E.), we provide exceptional care that puts people first.
At Hill Care, we provide high-quality residential, nursing, and dementia care that’s tailored to the individual needs of each resident and their family. Our experienced, compassionate teams deliver personalised support in safe, comfortable, and homely surroundings. We promote dignity, choice, and independence, creating an environment where residents feel respected, supported and valued. Choosing a care home is a significant decision—and so is choosing where you work. We understand the emotional impact that transition can have on families, and we’re here to offer the expertise, reassurance and personal support they need. By joining our team, you'll become part of a group that genuinely puts people first. Whether it’s residential, nursing, or dementia care, we focus on delivering the right support, at the right time, in the right way—and you’ll be central to that mission. We’re proud of the difference we make every day. If you’re compassionate, dedicated, and ready to grow your career in a supportive environment, we’d love to welcome you to the Hill Care family.Welcome to Hill Care
Why Join Hill Care?
At Hill Care, your work has real meaning. Whether you're just starting out or looking to grow your career in care, you can make a difference—every single day. We’re looking for people who are caring, compassionate, and ready to support older and vulnerable people with dignity and respect. If you have a positive, can-do attitude and want to be part of a team that truly values its staff and residents, then you’ve come to the right place. Many of our senior leaders began their careers as carers—and we’re proud to support others on that same journey. With a wide range of career paths and progression opportunities, you can build a future that works for you. We offer: A clear route for progression into senior and management roles Ongoing training and professional development A supportive environment that recognises your contribution The chance to work in a well-maintained, high-quality home environment You’ll be working in our residents’ home—and we never forget that. We maintain high standards of care, and in return, we support our teams to grow and thrive. If you’re kind, driven, and want a role where you’re truly making a difference, we’d love to hear from you. Join Hill Care, and become part of a team that treats people like family.Grow With Us
Is This You?
Our benefits
We provide professional training, personal development and promotion paths to support and progress you.
Retirement plan and/or pension
Flexible schedule
Employee development programs
Free parking
Competitive salary
Long service recognition
Work With Charities
Social Opportunities
Employee Recognition Scheme
Purchase Ledger Clerk
At Hill Care, we believe a care home should be more than just a place to live—it should be a warm, welcoming community where residents feel safe, valued, and truly at home. Guided by our core values of Compassion, Aspiration, Respect, and Empowerment (C.A.R.E.), we provide exceptional care that puts people first.