Fleet Administrator
An energetic and fast-paced role ideal for someone who thrives on variety and takes initiative. As Fleet Administrator, you'll be at the heart of our operations, supporting our vehicle operations and making sure everything is running smoothly. It's a great opportunity for someone who’s proactive, adaptable, and enjoys being part of a fast-moving team.
About the role
MAIN DUTIES AND RESPONSIBILITIES
Management of up to 80 vehicles, including booking in services, MOT’s
Assess vehicle damage/issues and determine appropriate repair requirements
Ensure that the Vehicle Management system is maintained at all times.
Working closely with engineers and planners Compliance and Enforcement of all quality, environmental, safety and health ( H&S will be led and managed by Compliance Manager however you may be asked to assist with write ups etc)
Monitor all vehicle trackers exporting the data to excel for each department
Liaising with Managers and Operatives to ensure employees have transport at all times
Handling telephone enquiries
Providing Support to Admin teams as required
Uphold Data Protection Policies
Any other Ad hoc tasks as required
Health & Safety:
Adhere to all health & safety regulations and company policy at all times
Report any accidents or issues regarding health & safety appropriately
Ensure all Risk Assessments & safe systems of work are read, understood, signed and followed
Observe & follow all manual handling practices
QUALIFICATIONS AND EXPERIENCE:
Grade C or above in English and Maths at GCSE Level (Higher and Further education desirable)
Computer literate, particularly with knowledge of Word and Excel
Use of a data input system desirable (e.g. Housing Maintenance Software)
Administration qualification or demonstrable 2 years’ experience required
Excellent demonstrable customer service
Experience of dealing with the general public in a professional manner
Demonstrable experience of working within a performance driven environment and to tight deadlines ensuring KPI’s are delivered
Attributes/Skills:
Be capable of working on own initiative
Ability to work methodically and with attention to detail
Good communication and organisational skills
Have a good timekeeping and attendance record
Have the ability to work with a wide range of people
Demonstrate a flexible attitude towards assigned tasks
Have ability to work to deadlines
Participate in overtime when required (including weekends)
Have a positive approach to continuous improvement processes and techniques
In addition, the role may require the successful candidate to undertake work specific training on the job or externally.
In addition,
As the majority of the work will be conducted in Public Sector or Housing Associations, we will require a recent Access NI certificate CTS will perform a Access NI check as part of the on-boarding process.
Having a criminal record will not necessarily bar an individual from employment. We operate a written policy on the recruitment of ex-offenders, which is available on request and forms part of our employee handbook provided at the point of secure employment.
We have a policy on the secure handling, use, storage and retention of disclosure information, which is available on request and is also included in our employee handbook.
The role may also require the successful candidate to undertake work specific training on the job or externally.
Connect Transform Sustain (CTS)
Connect - Transform - Sustain CTS is an award-winning, industry leading facilities management company. Originally a building company, CTS has expanded into heating installation and has further diversified into building maintenance and property development. This has extended the company's reach to over 30,000 properties (and rising), across the island of Ireland. CTS prides itself on exceeding client’s expectations and making sure that the client is satisfied with all aspects of work. We offer full service maintenance contracts to a variety of clients ranging from homes through to education, healthcare, blue light services and other public sector clients. Our senior management team have over 150 years experience in maintenance and construction. CTS offers works from Waterford to Derry-Londonderry covering Irelands two largest cities of Dublin and Belfast.
Energy & Compliance Services From all sources of domestic and commercial heating appliances that we service and maintain, we also offer a full install and commission package. Property Services Our Property Services team delivers building maintenance for small, medium and large-scale developments, delivering all trades response and preventative maintenance packages to clients in a wide range of general and specialised works including plumbing, heating, flooring, fit out, renovation and insulation. Development We provide new build development of residential and commercial property schemes with a portfolio that stretches across the island of Ireland, including land acquisition and the build out of social housing projects right through to commercial premises.