Events Executive

Duties and Responsibilities of the Role:

• Assist in the planning and organization of events, including researching venues, suppliers, and other event-related services.

• Liaise with vendors, suppliers, and contractors to obtain quotes, negotiate contracts, and ensure timely delivery of goods and services.

• Manage event registration processes, handle attendee inquiries, and communicate event details to registered guests.

• Coordinate event logistics, such as venue setup, audiovisual requirements, catering arrangements, and transportation.

• Provide on-site support during events, including attendee check-in, resolving any issues, and ensuring smooth event operations.

• Assist in monitoring event budgets and expenditures, ensuring adherence to allocated funds and cost control measures.

• Support event marketing efforts, including promoting events through various channels, managing event listings, and assisting with social media campaigns.

• Prepare event materials, such as name badges, event programs, signage, and promotional materials.

• Assist in post-event activities, including gathering attendee feedback, conducting evaluations, and preparing event reports.

• Collaborate with sponsors, speakers, and partners, ensuring their requirements are met and facilitating their participation in events.

• Assist in developing event agendas, managing speakers' schedules, and coordinating session logistics.

• Ensure event venues and activities adhere to health and safety regulations and best practices.

Requirements for the role:

• Bachelor's degree in Event Management, Marketing, Business, or a related field is preferred.

• Proven experience in event planning, coordination, or a similar role is beneficial.

• Excellent organizational and time-management skills to handle multiple tasks and deadlines.

• Strong communication and interpersonal abilities to interact effectively with team members, vendors, and event participants.

• Attention to detail and a commitment to ensuring high-quality event experiences.

• Problem-solving capabilities to address challenges that may arise during event planning and execution.

• Proficiency in using event management software, online tools, and Microsoft Office applications.

• Creative mindset to contribute ideas and enhance event planning and marketing efforts.

• Flexibility to work irregular hours, including evenings and weekends, during event periods.

• Ability to work well under pressure and in a fast-paced environment.