Assistant Conference and Banqueting Manager

Purpose of the Role:

We are seeking a highly motivated and skilled Assistant Banqueting Manager to join our team. TheAssistant Banqueting Manager will work closely with the Conference Manager and the Director of Food and Beverage to ensure the successful planning, coordination, and execution of banqueting and events. This role requires exceptional organisational skills, attention to detail, and the ability to provide exceptional customer service to our guests. If you have a passion for delivering memorable banqueting experiences, managing a team, and ensuring the highest level of guest satisfaction, we invite you to apply for this exciting opportunity.

Responsibilities of the role:

1. Event Planning and Coordination:

• Assist in planning and coordinating banqueting events, including weddings, conferences, parties, and other special events.

• Collaborate with clients to understand their event requirements, including seating arrangements, menu selections, audiovisual equipment needs, and any special requests.

• Coordinate with various departments, such as the kitchen, housekeeping, and maintenance, to ensure all event requirements are met.

• Prepare event schedules, including setup and breakdown times, and communicate them to the relevant teams.Georgian Elegance - Modern Luxury - A Warm Welcome

2. Guest Service and Satisfaction:

• Provide exceptional customer service to guests throughout their banqueting experience, ensuring their needs and requests are met promptly and efficiently.

• Act as a point of contact for guests, addressing any concerns or issues that may arise during banqueting events.

• Monitor event proceedings to ensure guest satisfaction and proactively resolve any problems or complaints.

3. Staff Management and Training:

• Assist in recruiting, training, and supervising banqueting staff, including servers, bartenders, and support staff.

• Schedule and assign duties to staff members, ensuring adequate coverage for each event.

• Conduct training sessions to educate staff on service standards, event protocols, and safety procedures.

• Provide guidance and support to staff during events, ensuring smooth operations and adherence to established service standards.

4. Operational Support:

• Collaborate with the Banqueting Manager to develop and implement standard operating procedures for banqueting operations.

• Monitor inventory levels of banquet supplies, equipment, and beverages, and coordinate with the procurement team for replenishment as needed.

• Ensure compliance with health and safety regulations and maintain a clean and organized banquet area.

• Assist in the preparation and management of banquet budgets, including cost control measures and revenue forecasting.Georgian Elegance - Modern Luxury - A Warm Welcome

5. Event Coordination and Execution:

• Oversee the setup of banqueting venues, ensuring that all tables, chairs, linens, decorations, and audiovisual equipment are arranged according to the event specifications.

• Supervise event operations, including monitoring service standards, maintaining the flow of events, and addressing any issues that arise during the event.

• Assist with the coordination of outside vendors, such as florists, photographers, and entertainment, to ensure seamless event execution.

• Conduct regular inspections of the banquet area to ensure cleanliness, organization, and compliance with safety regulations.

6. Menu Development and Food Presentation:

• Collaborate with the culinary team to create customized menus for banqueting events, considering dietary restrictions, cultural preferences, and seasonal offerings.

• Ensure that food and beverage presentation is visually appealing, aligned with the theme of the event, and meets quality standards.

• Conduct tastings and menu presentations for clients, providing expert recommendations and guidance in menu selection and customization.

7. Sales and Revenue Generation:

• Assist in the sales and marketing efforts for banqueting services, including conducting site visits, attending industry events, and participating in promotional activities.

• Collaborate with the sales team to generate leads, follow up with prospective clients, and negotiate contracts and pricing.

• Upsell additional services and amenities to enhance the banqueting experience and maximize revenue.Georgian Elegance - Modern Luxury - A Warm Welcome

8. Financial Management:

• Assist in the preparation and management of banquet budgets, monitoring expenses, and ensuring cost control measures are in place.

• Collaborate with the accounting department to reconcile banquet-related financial transactions, such as invoicing, payments, and payroll.

• Prepare financial reports and analysis related to banqueting operations, highlighting key performance indicators and areas for improvement.

9. Continuous Improvement:

• Stay updated on industry trends, new event technologies, and emerging banquet concepts to enhance the overall banqueting experience.

• Conduct post-event evaluations and gather feedback from clients and guests to identify areas for improvement and implement necessary changes.

• Proactively identify opportunities to enhance operational efficiency, streamline processes, and improve customer satisfaction

Requirements for the role:

• Poven experience in banqueting operations, preferably in a supervisory or assistant management role.

• Excellent organizational and time management skills, with the ability to multitask and prioritize responsibilities effectively.

• Strong attention to detail and the ability to maintain a high level of accuracy in a fast-paced environment.

• Exceptional customer service and communication skills, with the ability to interact with guests and team members professionally and courteously.

• Knowledge of food and beverage operations, including menu planning, service styles, and wine pairing.

• Ability to work evenings, weekends, and holidays as required by event schedules.

• Proficiency in using event management software, Microsoft Office Suite, and other relevant computer applications.

• A degree or diploma in hospitality management or a related field is preferred, but relevant work experience will also be considered.