Cellar Stock Room Assistant

Duties and Responsibilities of the Role:

• Stock Management Using Procure Wizard:

  • Accurately manage stock levels and supplier orders using the Procure Wizard system.

  • Ensure stock levels are kept up-to-date in the system, including beverage deliveries, transfers, and usage.

  • Liaise with suppliers through Procure Wizard to track orders and manage discrepancies or delivery issues.

• Inventory Control:

  • Conduct regular stock counts using Procure Wizard to maintain accurate and real-time inventory records.

  • Ensure all stock room activities, such as deliveries and transfers, are logged into the system to minimize variances.

• Replenishment:

  • Use data from Procure Wizard to forecast and replenish stock for hotel bars, restaurants, and event spaces.

  • Coordinate with the F&B team to fulfil beverage requests efficiently, ensuring all outlets are adequately stocked.

• Organisation:

  • Maintain the cellar and stock rooms in a neat, organized manner, and ensure stock is rotated appropriately using FIFO (First In, First Out) principles.

  • Ensure all stock is stored at appropriate conditions to maintain quality and reduce waste.

• Supplier Management:

  • Collaborate with suppliers via Procure Wizard to manage orders, negotiate costs, and track deliveries.

  • Resolve any discrepancies in deliveries, pricing, or product quality with suppliers.

• Reporting and Analysis:

  • Generate and analyse stock reports from Procure Wizard to track consumption, wastage, and stock variances.

  • Provide management with regular updates on stock levels, costs, and supplier performance.

• Compliance:

  • Ensure all stock and cellar operations meet health, safety, and food hygiene regulations.

  • Monitor temperatures and conditions in storage areas and report any issues with equipment to the relevant teams.

Qualifications & Skills:

• Previous experience with stock management systems, particularly Procure Wizard, is essential.

• Strong organizational skills with attention to detail in managing inventory and stock levels.

• Knowledge of beverage products, including wines, spirits, and soft drinks.

• Experience in a similar stock or cellar management role in a luxury hotel environment preferred.

• Ability to lift heavy stock and work in a physically demanding environment.

• Familiarity with health and safety regulations related to stock and food storage.

• Strong communication skills to coordinate with suppliers and various hotel departments.

• Proficiency with Microsoft Office and other stock management software.