Receptionist

MAIN DUTIES:

Delivering the Vision

• Facilitate the front-of-house operation and deliver a consistent experience for all customers and visitors to Westward Care Ltd at all times.

• Ensure that visitors are greeted and made to feel welcome on arrival.

• Ensure that face-to-face and telephone enquiries are dealt with in an efficient, friendly, and professional manner.

• Lead by example to ensure that all customers and employees are treated with equality, dignity, and respect, and every individual feels they can challenge discrimination and harassment in employment practice and service provision.

Quality Management

• Demonstrate a sense of pride for the job and the organisation.

• Assist in maintaining good relationships with suppliers and providing information and assistance as required.

• Ensure compliance with the relevant organisational, legal, and financial procedures and policies to protect customers and employees and minimise risk and financial loss.

• Ensure all paperwork is completed accurately and to the required standard within agreed timeframes.

• Maintain a professional appearance in accordance with uniform standards.

Being Part of the Team

• Work effectively with other team members to deliver a professional front-of-house service to the customers and ensure the smooth operation of Westward Care.

• Contribute to the development of others through the sharing of skills and information to enhance the experience of the customer.

Communication

• Adopt various methods of communication to meet customer needs and build positive relationships.

• Maintain confidentiality as appropriate.

• Participate in team meetings and individual meetings with Line Manager as required.

Customer Service

• Create an outstanding first impression for customers and visitors to Westward Care Ltd.

• Lead by example in all aspects of customer service and be proactive in addressing issues identified by customers, employees, and visitors to a satisfactory conclusion.

• Contribute to an ethos that anticipates customer needs and puts the customer first that is understood and adopted by all team members.

• Demonstrate an understanding that internal customers are to be treated with the same respect and understanding as external customers.

• Be proactive in getting customer feedback on front-of-house and administration, identifying changes if required, and presenting a case for change to the Administrator and/or General Manager.

Profitability and Growth

• Be responsible for managing resources in own area effectively to minimise waste and deliver services to the required high standard.

• Be accountable for all monies left in your possession.

• Communicate opportunities to be more efficient and effective in own role and as a team.

• Have excellent knowledge of Westward Care's services and facilities and promote these at every opportunity.

ADDITIONAL INFORMATION:

• The post holder will be expected to work when required to cover for sickness and holidays.

• You will be required to work unsocial hours, weekends, and Bank Holidays as necessary.

• The service operates 24 hours per day, seven days per week, and flexibility is essential to meet the needs of the service.

This job description is not necessarily an exhaustive list of duties but is intended to reflect the range of duties that the post holder will perform. The job description will be regularly reviewed and may be changed in accordance with the needs of the home and organisation – in consultation with the post holder.

Level of DBS disclosure required: Enhanced