Administrative Assistant
We do not offer sponsorship for this role - if you require sponsorship your application will be automatically declined. Please consider this carefully before applying - no exceptions.
The Home
Carlingford Lodge Care Home is situated in the beautiful port town of Warrenpoint, located at the head of Carlingford Lough, just five miles south from the city of Newry. It provides nursing care for 58 residents over 3 Units: General Nursing, Dementia Nursing and a General Residential. The Home Manager welcomes the residents with her team of professional nurses and carers aided by an administrator and ancillary support from housekeeping, catering and maintenance personnel.
The Role
The role of the Administrative Assistant is to work closely with the Administrator and Home Manager to support the operational needs of the Home. As the first point of contact for visitors, relatives, external agencies and team members the Administrative Assistant promotes the warm and welcoming culture of each Home.
This role is a key support role in the administrative tasks of the Home, assisting with resident and employee records, supporting the Administrator and Home Manager with compliance and regulatory requirements.
The Administrative Assistant is responsible for the experience of each person who enters the Home, ensuring the safety of the residents and staff by greeting visitors and ensuring they are able to fulfil the purpose of their visit.
About the role
Main Responsibilities
Provides efficient and effective administrative and secretarial support to the home, including document and report production, telephone enquiries, diary management, meeting and greeting visitors and other administrative tasks as appropriate.
Create and update resident and employee folders as well as systems, adhering to RQIA standards.
Maintain accurate resident and staff records.
Responsible for the security, confidentiality and accuracy of data, information, and systems.
Assisting with the HR and Recruitment process including assisting in the booking and assisting of interviews, collection of documentation and compliance.
Undertake any other duties that may be reasonably required as designated by the Home Manager.
The Benefits
Paid annual leave
The chance to be part of a growing Healthcare company
4-weekly pay
Continuous professional development and training
Values-led culture
Opportunities for progression
Pension plan (if applicable)
Attractive hourly rate
Access NI fee paid
Monthly incentives and recognition awards
Free parking
Healthcare Ireland are an equal opportunities employer and welcome applications from all suitably qualified persons.
What you will need
Required criteria
- To be organised and able to prioritise a varied and competitive workload
- Excellent communication skills with the ability to act with discretion when required
- Educated to GCSE level or equivalent standard, with a high level of English and numeracy.
- Previous experience within an administrative or customer service role
- The Right to Work in the UK- with no sponsorship required
Desired criteria
- Previous administration experience within a nursing home environment preferable
- Keyboard and PC skills with a basic level of proficiency for the standard range of office applications such as word and excel.
Healthcare Ireland Group
Healthcare Ireland provides care services in an environment where individuality is emphasised and the privacy and dignity of all our residents is recognised. We currently have over 1,800 employees throughout our 25 Homes. We are incredibly proud of not only the work our employees do, but the quality of care we are able to offer as result of their commitment.
We started Healthcare Ireland Group in July 2015 with the opening of Bradley Manor Care Home. Our categories of care include general and dementia nursing, dementia residential, mental health, physical disability and learning disability.
We are passionate about providing the highest standards of care in safe, positive and flexible environments, which enable each person who uses our services to achieve their potential. We are committed to providing each employee with a fulfilling working environment, encouraging personal and professional development. We aim to be a first class, independent organisation delivering innovative, collaborative and value for money services. Our ultimate purpose is to work with the people who use our services and their families and friends, to enable them to take control of their lives.
We’re always on the look out for people who care, whether that’s caring for our residents, or in one of our roles like laundry, kitchen, administration or maintenance. Our passionate, ever-growing team means that you’ll be working with people who pride themselves on the work they do. Each of our Homes and our Head Office work together to achieve something excellent that truly makes a difference in people’s lives. Caring for our residents is at the heart of all we do, and we’d love to have you join the team.
Our benefits
Healthcare Ireland Group is not just a workplace; it's a community where your work has a purpose, and your contributions are valued. If you're passionate about making a difference and are seeking a rewarding career in healthcare, we welcome you to explore opportunities with us and help continue our legacy of excellence in care .
Retirement plan and/or pension
Employee development programs
Free parking
Competitive salary
Social Opportunities
Employee Recognition Scheme
Culture of recognition
On the job learning
Administrative Assistant
Healthcare Ireland provides care services in an environment where individuality is emphasised and the privacy and dignity of all our residents is recognised. We currently have over 1,800 employees throughout our 25 Homes. We are incredibly proud of not only the work our employees do, but the quality of care we are able to offer as result of their commitment.
We started Healthcare Ireland Group in July 2015 with the opening of Bradley Manor Care Home. Our categories of care include general and dementia nursing, dementia residential, mental health, physical disability and learning disability.