Group Property Support Officer

Key Responsibilities:

• Purchase Order Management: Review quotes, raise purchase orders, and assist in the valuation process, ensuring invoices are matched and forwarded for payment.

• Email and Inbox Management: Filter and manage emails on behalf of the Group Estate Manager, maintaining the property estate inbox for efficiency.

• Property Compliance Tracking: Manage the property compliance spreadsheet, ensuring all depots are up to date with necessary certificates, including electrical, gas boiler servicing, and roller shutter maintenance.

• Location Support: Answer phone calls and handle general enquiries related to property locations.

• EV Charging Point Co-ordination: Assist in coordinating the installation and management of electric vehicle charging points across various group locations.

• General Administration Support: Provide ongoing administrative support to the Estates Manager as needed.

• O&M Manual Development: Assist in the creation and development of Operation and Maintenance (O&M) manuals for each location.

• Booking Accommodation for the Group Estate Manager

Who We're Looking For:

We are seeking a candidate with proven experience in a similar role within the construction or a related field.

The ideal candidate will possess strong administrative skills, coupled with excellent verbal and written communication abilities.

You should be proactive, capable of working independently, and confident in suggesting improvements to enhance workflow and efficiency.

Key Attributes:

• Experience: Background in a similar role within the construction or related industry.

• Attention to Detail: High level of accuracy and reliability in all tasks.

• Initiative: Ability to work autonomously and propose new procedures or improvements.

• Communication: Strong ability to interact effectively with all levels of seniority.

• Reliability: Dependable, with a commitment to completing tasks to a high standard.

What you will get in return:

• Competitive salary and bonus scheme

• Generous holiday allowance (rising with service)

• Option to buy extra holidays

• Option to sell or carry over up to 5 days holiday

• Christmas Shutdown

• Early finish Friday

• Cycle to work scheme   

• Group pension

• Annual Salary review – takes place each January

• Life Assurance 2 x annual salary

• Personal Accident Insurance

• Free onsite parking

• Employee assistance programme

• Training and progression opportunities

• Family run and well established, secure company (trading over 80 years)

• Open door policy

• Employee Referral scheme

• Benefits scheme (discounted retailers scheme)

• Corporate Eyecare Scheme through Specsavers

• Message the MD/CEO/Staff Satisfaction Survey

We are an equal opportunities employer and welcome applications from all sections of the community. We thank you in advance for your interest in this role and our company. 

The company is unable to sponsor employment of international workers in this role. You will be required to provide evidence of your right to work in the UK.

IMPORTANT NOTICE TO RECRUITMENT AGENCIES:

Any unsolicited CV’s will be sent at the recruitment agency’s own risk and will be interpreted as ‘gifts’ and we have no liability to you for any fee or otherwise. We reserve the right to engage with candidates directly having not, in any way, entered into your terms and conditions for this vacancy. By submitting an unsolicited CV to us, or to any member of our staff, you accept these terms as the default position. If we require your assistance with any vacancy we will contact you.