Accounts Payable Controller
We are recruiting a detail-oriented and experienced Accounts Payable Specialist to join our finance team in Esher. The successful candidate will be responsible for managing the accounts payable process, ensuring accurate and timely processing of invoices and payments, and maintaining strong relationships with vendors and internal stakeholders.
We are looking for a personable and friendly individual with excellent written and verbal communication skills, along with:
1+ years accounts payable or general accounting experience.
Intermediate computer skills (Outlook Email, Word and Excel, V-Lookups, Pivot tables) required for the role.
Organised, reliable and highly accurate with numbers.
Ability to prioritise, multi-task and manage projects.
Must be a strong team player, have a good work ethic & remain professional at all times.
Excellent written and verbal communication skills
Completed studies to AAT 2 level or equivalent.
Access Dimensions experience is desirable.
Concur experience desirable
About the role
Key responsibilities will include, but are not limited to:
Responsibilities
· Ensure appropriate authorisation of all invoices.
· Code invoices to appropriate entities, business units and departments across the businesses.
· Scan and file purchase ledger invoices.
· Perform weekly/ monthly payment runs (BACs, CHAPS, foreign currency) & input payments into online banking system.
· Weekly allocation of payments to allocated supplier accounts.
· Maintaining & processing of direct debits
· Reconcile monthly supplier statements.
· Checking & maintaining Accounts Payable Mailbox & Incoming post daily
· Deal with supplier account queries via telephone, email and fax and resolve queries promptly / liaise with suppliers regarding payment queries and missing invoices.
· Bank reconciliations completed weekly/ monthly for multiple accounts.
· Process employee expenses using Concur and prepare payment runs monthly.
· Code and upload company credit card information.
· Reconciliation of intercompany general ledger accounts monthly.
· Raise ad-hoc sales invoices for other Healix entities to cross-charge items.
· Maintain a procedure manual of accounts payable tasks as a guide for backup assistance when such assistance becomes necessary.
· Adhere to and enforce accounting process disciplines and manage responsibilities to strict deadlines.
· Preparing and assisting with reports required by the business.
· Maintaining an accurate and efficient filing system
· Working closely with other finance and non-finance members
· Ad hoc duties as they arise from line manager or other member of senior finance management team.
What you will need
Required criteria
- 1+ years accounts payable or general accounting experience.
- Completed studies to AAT 2 level or equivalent.
Desired criteria
- Concur experience
- Access Dimensions
Healix
All around the world, Healix safeguards people's health and wellbeing.
We offer UK employee healthcare benefits, and travel, medical and security assistance in every corner of the globe. Our purpose is to help people in difficult situations – whether that’s a cancer diagnosis, a need for medical assistance when they’re far from home, or being caught up in conflict or natural disaster. We talk to them, support them, and make sure they get the help they need. If necessary, we’ll pull them out and bring them home. We’re co-ordinators and problem-solvers: experts at navigating the global health and security landscape. Our teams of doctors, nurses, travel and medical co-ordinators and security experts make sure that your people will be looked after, whatever happens supported by technology designed help individuals, not slot them into a predetermined solution. We work with governments, broadcasters, NGOs, international corporations, major insurers and more. No two clients are the same: we adapt our services to their needs. More importantly, we adapt to the practical and human needs of the individuals we protect. Most of us are on the front line; we keep our back office lean. We don’t use scripts, and we don’t time calls. We never lose sight of the fact that we’re dealing with real people.
Instead, we focus on ensuring our highly trained specialists have the space and time they need to be effective. We let them use their initiative to get the job done, because the situations they face often throw up unexpected challenges – and no protocol survives contact with the real world. Our clients have thousands of employees and customers, at home and abroad, so they need a business big enough to handle any situation. But they chose Healix because they also need an organisation that’s personal enough to care. Our people are driven to do things in the best way, not the way they have always been done. We work hard, and our efforts are rewarded with great development opportunities and a supportive team spirit. We want to nurture this friendly and dynamic company culture so that we can continue to attract diverse talent with a breadth of knowledge and world-class skills. As a part of Healix, you can expect a range of excellent benefits and an environment where people really do care.
Our benefits
Commitment to career development We are committed to helping our people build and develop successful careers. Our employees are given direct responsibility and opportunity to develop and grow whilst working on challenging and worthwhile projects in a rewarding and supportive environment. We invest in the continuous development of our team, offering on-going training and professional enhancement opportunities for those wishing to diversify or take additional responsibilities.
Health insurance
Vacation, Paid time off
Retirement plan and/or pension
Office perks
Employee development programs
Employee discounts
Gym membership or wellness programs
Opportunity to travel
Casual dress
Cycle to work
Open office
Competitive salary
Life insurance
Employee Assistance Scheme
Wellbeing Scheme
Social Opportunities
Hybrid Working
Accounts Payable Controller
All around the world, Healix safeguards people's health and wellbeing.