Welcome to SeeMeHired.

1. WHAT IS SEEMEHIRED?

SeeMeHired.com is wholly owned and operated by SeeMe Hired Ltd, a company registered in Northern Ireland under company number: NI642569 and with registered address at Causeway Tower, 9 James Street South, Belfast, Northern Ireland, BT2 8DN trading as ‘SeeMeHired’ ( we, our, us).

We provide a website and a downloadable software application (togetherSeeMeHired), which is currently accessible at www.seemehired.com, and at various app stores, and which enable job seekers (Candidates) to find job vacancies, and businesses (Employers) to find job seekers for their job vacancies. Any reference in this Privacy Notice to our Services is a reference to the provision of SeeMeHired.

We are registered as a Controller with the Information Commissioner’s Office. Our reference number is: ZB282882

2. WHAT IS THIS NOTICE?

In order to provide our Services we will need to process Personal Data from time to time (that is information from which an individual can be identified). To the extent that we hold this data as a Controller (meaning we make decisions about what data to collect and its use), we are required to provide anyone who can be identified from that data (Data Subjects) with a notice explaining how we use Personal Data about them.

In the provision of our Services, we will collect and hold data about individuals who sign up to use SeeMeHired (our Users). Our Users will be either:

(i) Candidates – any individuals who access SeeMeHired for the purpose of seeking job vacancies; or

(ii) Authorised Users– individuals permitted to use SeeMeHired on behalf of Employers.

The purpose of SeeMeHired is to connect Candidates and Employers. This Privacy Notice is intended to explain to our Users how we use any Personal Data which we collect about them. Our Users are not bound by this notice. Candidates should always read an Employer’s privacy notice before deciding to send or make available any personal data to any Employer. For more information on when this might happen, please see paragraph 5 below.

We might need to change this Privacy Notice from time to time. If we do, we will let you know. So please do keep an eye on our notice before sending us any Personal Data or uploading it on to SeeMeHired.

If you have any questions about this Privacy Notice or how we handle your data, you can contact us at support@seemehired.com or by sending us a letter to our registered address (see paragraph 1 above).

3. WHAT INFORMATION DO WE COLLECT ABOUT USERS AND WHERE DO WE GET IT FROM?

We will collect information about Users in the following ways:

(i) Information you provide us with directly . ​

• When you set up a user account with SeeMeHired you are likely to provide us with your name, contact details, a password and other security details. Candidates, will also be asked their preferences about who can see their profile (SeeMe Profile) and whether they want notifications about job vacancies. We will record details of your preferences. Authorised Users may also be required to provide details about their job and the business they work for. (any such details, Account Details).
• If you are a Candidate you will be asked to provide details about your location, your gender, your interests, as well as information about the type of job you are looking for, salary expectations and other factors which are important to you in the workplace. This will enable you to create your online SeeMe Profile .
• If you see a job vacancy posted which you are interested in and would like to apply, you will need to submit your SeeMe Profile for transferral to the relevant Employer. This is likely to include the information listed above, but may also include information specific to the vacancy you want to apply for, such as your skills, your location and why you are interested in the role (Application). The Application may also include information about your gender or other data which the Employer is interested in collecting to monitor its application process.
• If you contact us by e-mail, phone or otherwise, we may include details of the communication to help us manage the issue you are contacting us about.
• If you subscribe to receive email updates, newsletters or other subscriptions which we make available through SeeMeHired, we will record details of your preferences.
• If you contact us to report a problem or request support, we may retain details of the communication.
• If you communicate with us through third party social media platforms or applications (e.g. Twitter, Facebook, Instagram), we may retain details of your post or comments as well as your social media account profile details.
• If you participate in any promotions or surveys we run, we may retain details about your participation.

(ii) Information we collect automatically

If you visit SeeMeHired there is some information we may automatically collect about your use of and interaction with our services. This is likely to include:

• technical information, such as IP address, login information, browser type and version, time zone setting, browser plug-in types and versions, operating system, platform, device type, hardware model, MAC address, unique device identifiers and mobile network information;
• information about your visit, including the full URL clickstream to, through and from SeeMeHired (including date and time);
• information about your network, such as information about devices, nodes, configurations, connection speeds, and network and application performance and location information from Wi-Fi access points;
• pages you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.

For more information, please have a look at our Cookies Policy which can be accessed here [RKA1] .

4. HOW WE USE THE PERSONAL DATA WE COLLECT (AND OUR LAWFUL BASIS FOR DOING SO)

We are required to have a lawful basis for our various processing activities of Personal Data which we carry out as a Controller. We’ve set this out below:

(i) To provide you with our Services . This may include collecting and storing your User Account details and SeeMe Profile. Any such use will either be strictly to the extent necessary to take steps to enter into or to perform our contract for services with you.

(ii) To notify Candidates (whether by email, text and/or push notifications) about job vacancies which we think they might be interested in. We do this by looking at the criteria a Candidate includes in their SeeMe Profile and applying an algorithm which seeks job vacancies that match some or all of those criteria. We will only provide you with this service if you have consented to it. You may remove your consent at any time and this will not affect your ability to access and use SeeMeHired.

(iii) For administration and dispute resolution purposes. This may include dealing with your inquiries and requests; retaining archived data in order to meet legal, regulatory and compliance requirements; monitoring your use of our Services to ensure that it is in accordance with our Terms of Use. If we believe your use of SeeMeHired isn’t compliant with our Terms of Use we may use the data as evidence in making a legal claim. Any such processing will only be to the extent necessary to protect our legitimate interests of running an efficient and effective business.

(iv) To try to make sure that the Service we are providing you with is as good as we can make it. This may include using features in SeeMeHired which enable us to personalise our Service for you and notifying you about changes to our Service. Any such processing will only be to the extent necessary to protect our legitimate interests of running an efficient and effective business.

(v) We may use the contact details you provide us with to send you marketing literature. We will only do this if we have first obtained your consent . You may withdraw your consent at any time and this will not affect your ability to use our Services.

(vi) We may also use the data you upload on to SeeMeHired for analytics and research purposes for our own business purposes. For example, this might include helping us to collect aggregate data about skill sets, demographics and any other factors relating to job markets. Any such data collected will be aggregate and will not include Personal Data.

The purpose of SeeMeHired is to connect Candidates and Employers. Any decision to send an Application to an Employer or make a SeeMe Profile available to an Employer is the Candidate’s. We will never send a Candidate’s Personal Data to an Employer unless they have instructed us to do so. It is up to each Candidate to decide if they want their SeeMe Profile to be accessible to Employers. For more details on this, please see paragraph 5 below.

5. CAN OTHER USERS SEE A SEEME PROFILE?

SeeMe Profiles are not accessible to other Users unless a Candidate wants them to be. A SeeMe Profile can become accessible to other Users in the following instances:

(i) If a Candidate makes an Application for a job vacancy, the relevant Employer will be able to see both the Application and the SeeMe Profile.

(ii) If a Candidate selects the ‘Headhunt Me’ status in their ‘Your Privacy Settings’, their SeeMe Profile will be accessible in full by any Employer who is advertising a vacancy which matches some or all of the criteria a Candidate has selected.

6. WHO IS RESPONSIBLE FOR CANDIDATE INFORMATION ONCE IT HAS BEEN TRANSFERRED TO AN EMPLOYER?

If a Candidate decides to make their SeeMe Profile available to an Employer or to submit an Application to an Employer, the Employer will be responsible for how it uses such information. This means that the Employer is the Controller in respect of its use of such information. Employers are not bound by the terms of this Privacy Notice.

We provide certain services to Employers including holding Applications on their behalf. We also provide Employers with a tool to help them sift through any SeeMe Profiles which have been submitted for a particular job vacancy or which a Candidate has otherwise agreed to make available to Employers. We do this by comparing the skills they have asked for in their job vacancy with the skills which a Candidate includes in their SeeMe Profile. By using an algorithm, we are able to give each SeeMe Profile a percentage match-rate. The criteria to be applied is designated entirely by the Employer and what relevance they attach to the resulting percentage is completely at the discretion of the Employer. (SeeMeHired does not include any automated decision-making function.)

We hold and use this information on behalf of the relevant Employer. This means that in respect of any such transferred data, the Employer is acting as the Controller and we are acting as their processor.

If you have any questions or concerns about how an Employer is using data relating to you, you must contact the Employer directly.

7. WHAT SECURITY MEASURES DO WE HAVE IN PLACE?​

It is our policy to ensure that all Personal Data held by us is handled correctly and appropriately according to the nature of the information, the risk associated with mishandling the data, including the damage that could be caused to an individual as a result of loss, corruption and/or accidental disclosure of any such data, and in accordance with any applicable legal requirements.

Our Services are cloud-based and are currently hosted by AWS. We only use servers based in the EU which are obliged to comply with the General Data Protection Regulation (EU) 2016/679 (GDPR) or the UK.

There are some steps you can take to help make sure that your data is protected. For example:

(a) if you are sending any financial details or sensitive information, consider sending it in separate emails or encrypted, password protected documents;

(b) make sure that you keep any passwords associated with your user account secure; and

(c) make sure you understand who can access the data you upload on to SeeMeHired or before you upload any information to your SeeMe Profile. For more information on this, please have a look at paragraph 5 above.

8. WILL WE DISCLOSE PERSONAL DATA ABOUT USERS TO ANYONE ELSE?

Our Processors

We may disclose any Personal Data that we hold to our employees as well as other third parties who we engage to help us provide our Services. Any such parties contracted by us will be acting as our Processors and will be subject to strict contractual requirements only to use Personal Data in accordance with our privacy notice. If you would like more information about third party processors used by us, please contact us at: support@seemehired.com .

Employers

For more information about when a SeeMe Profile will be transferred or made accessible to an Employer, please see paragraph 5 above.

Other Disclosures

We may also disclose Personal Data if:

(b) we are under a duty to do so in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements or to protect the operation of our website, or the rights, property, or safety of us, our users, or others;

(c) to any buyer if we sell, transfer or merge parts of our business or our assets. If a change happens to our business, then the new owners will only be entitled to use Personal Data in accordance with the provisions set out in this Privacy Notice (in which case such disclosure shall be on the basis that it is necessary to achieve our legitimate interest of protecting our business interests); and

(d) in order to enforce or apply our Terms of Use and other agreements, or to protect the rights, property, or the safety of us, other users, or clients or others (in which case such disclosure shall be on the basis that it is necessary to achieve our legitimate interest of protecting our business interests and/or enforcing our legal rights).

9. FOR HOW LONG DO WE STORE PERSONAL DATA ABOUT CANDIDATES?

(a) Candidates can delete their SeeMe Profile and user account with us at any time and – subject to the below - we will promptly delete all of the data which we hold in that user account.

If a Candidate has chosen to submit an Application or otherwise transfer any data to an Employer, that data will be held in accordance with the Employer’s data protection policies. This may mean that we continue to hold data relating to a Candidate on behalf of an Employer. Any questions relating to an Employer’s use of Candidate data must be sent directly to the relevant Employer.

(b) We may retain technical data relating to your use of SeeMeHired for a period of 6 years after you shut down your account. Any such information would be archived and used only if necessary to defend our legal rights in the event of a dispute regarding your use of SeeMeHired.

(c) If you have opted in to receive any marketing communications from us, we may retain your contact details and marketing preferences until you opt out.

(d) We may store aggregate usage data without limitation (on the basis that you cannot be identified from that data).

10. WHAT RIGHTS DO USERS HAVE IN RELATION TO THE PERSONAL DATA WE HOLD?

Users have the following rights in respect of any Personal Data we hold about them as a Controller:

(a) Right to be informed: the right to be informed about what Personal Data we collect and store and how it’s used.

(b) Right of access: the right to request a copy of the Personal Data we hold, as well as confirmation of:

(i) the purposes of the processing;

(ii) the categories of personal data concerned;

(iii) the recipients to whom the personal data has/will be disclosed;

(iv) for how long it will be stored; and

(v) if data wasn’t collected directly from you, information about the source.

(c) Right of rectification: the right to require us to correct any Personal Data we hold which is inaccurate or incomplete.

(d) Right to be forgotten: in certain circumstances, the right to have the Personal Data we hold erased from our records.

(e) Right to restriction of processing: the right to request us to restrict the processing we carry out. You might want to do this, for instance, if you think the data we hold is inaccurate and you would like to restrict processing the data has been reviewed and updated if necessary.

(f) Right of portability: the right to have the Personal Data we hold transferred to another organisation, to the extent it was provided in a structured, commonly used and machine-readable format.

(g) Right to object to direct marketing: the right to object where processing is carried out for direct marketing purposes (including profiling in connection with that purpose).

(h) Right to object to automated processing: the right not to be subject to a decision based solely on automated processing (including profiling) which produces legal effects (or other similar significant effects) on you.

If you want to avail of any of these rights, you should contact us immediately at support@seemehired.com .

11. WHO DO YOU COMPLAIN TO IF YOU’RE NOT HAPPY WITH HOW WE PROCESS PERSONAL DATA ABOUT YOU?

If you have any questions or concerns about how we are using Personal Data about you, please contact our data protection officer immediately at our address (see paragraph 1.1 above) or by email: support@seemehired.com .

If you wish to make a complaint about how we have handled Personal Data about you, you may lodge a complaint with the Information Commissioner’s Office by following this link: https://ico.org.uk/concerns/.

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