Contracts Administrator - Mod Hire

Key Responsibilities:

• Communicate with stakeholders, including owners, contractors, and subcontractors, to ensure that all project goals are met

• Assist Pre-construction team with plan and specification distribution, printing needs, creating binders & labels, maintain files,  schedules and coordinates project meetings and takes meeting minutes.

• Assist and lead where required project launch meetings and circulate actions

• Manage contracts, overseeing the entire contract lifecycle

• Raise contracts into MCS

• Raise building control orders

• Set up and input costing sheets for all projects

• Assist with the administering and overseeing of each contract after it has been awarded.

• Working with the Contract Managers / sales team assist with the administration of the project to maximize value and minimize risk.

• Providing office support including sending emails and general administrative duties

• Keeping well-organised and up to date files and records of business activity and ensuring that documents are saved and referenced correctly on MCS / H drive.

• Collating and saving site information and pulling together and maintaining information for KPI’s.

• Take up references, negotiate costs, and maintain records on subcontractors

• Place orders with subcontractors including all site activities e.g. crane, haulage, trackway, and site management etc.

• Complete and issue site boxes and relevant job specific items such as construction phase plans site plans and health and safety folders

• Continue to update costing sheet through project process on a weekly basis

• Raise variations as instructed, add costs on to MCS, update contract add to costing sheets, monitor and manage variations/changes

• Assist with the administering and overseeing of contracts once buildings are handed over (on hire)

• Liaise with the Contract Managers to ensure sub-contract invoices are correct and authorised before payment is made.

• Update, check subcontract orders, ensure current, and correct

• Manage client Aftersales issues

• Finalise costing sheet new lines post contract live

• Chase certificates for building control approval

• Produce O&M manuals

• Issue electronic and hard copy of O&M manuals

• Ensure that Contract Managers are kept informed of any project financial problems and implications

• Conduct audits, as may be required.

• Any other duties as may be required and agreed from time to time

 Essential Criteria:

•  Good verbal and written communication

• Demonstrate negotiation

• Attention to detail & organisational skills

• Financial awareness

• Analytical and problem solving

• Administrative experience

• Computer software e.g. Microsoft Word & Excel

• UK driving licence – as some travel may be required

 Preferred Criteria:

• Previous experience within the construction industry would be an advantage but not essential, as full training will be given.

What You Will Get in Return:

• Competitive salary and bonus scheme

• Generous holiday allowance (rising with service)

• Option to buy extra holidays

• Option to sell or carry over up to 5 days holiday

• Christmas Shutdown

• Early finish Friday

• Cycle to work scheme

• Group pension

• Annual salary review (each January)

• Life Assurance (2x annual salary)

• Personal Accident Insurance

• Free onsite parking

• Employee assistance program

• Training and progression opportunities

• Family-run and well-established, secure company (trading over 90 years)

• Employee Referral scheme

• Benefits scheme (discounted retailers scheme)

• Corporate Eyecare Scheme through Specsavers

• Direct communication with MD/CEO and staff satisfaction surveys

Equal Opportunities

We are an equal opportunities employer and welcome applications from all sections of the community. We thank you in advance for your interest in this role and our company.

Important Notice to Recruitment Agencies

Any unsolicited CVs will be sent at the recruitment agency’s own risk and will be interpreted as gifts. We have no liability to you for any fee or otherwise. We reserve the right to engage with candidates directly without entering into your terms and conditions for this vacancy. By submitting an unsolicited CV to us or any member of our staff, you accept these terms as the default position. If we require your assistance with any vacancy, we will contact you directly.

The company is unable to sponsor employment of international workers in this role. You will be required to provide evidence of your right to work in the UK