This job expired on 23rd May 2025
Executive Assistant 37.5hrs per week 5 over 7 days flexible
Key Responsibilities:
• Support the CEO in her various businesses, charity and personal work
• Manage the CEO’s calendar, including scheduling internal and external meetings
• Coordinate meetings, and offsite events
• Screen and prioritise calls, and correspondence on behalf of the CEO
• Prepare meeting agendas, briefing materials, presentations, and reports
• Track and manage tasks, follow-ups, and deadlines for the CEO
• Act as a liaison between the CEO and executive leadership team, staff, partners, and clients
• Handle confidential and sensitive information with discretion
• Support special projects and initiatives as assigned by the CEO
About the role
We are seeking a highly motivated and well organised Executive Assistant to directly support our CEO. This role requires a proactive individual who thrives in a dynamic, fast-paced environment and can anticipate needs, solve problems independently, and maintain a high level of professionalism and discretion. You will play a critical role in enabling the CEO to focus on strategic priorities by managing schedules, communications, and key administrative functions.
Qualifications:
• 3+ years of experience as an Executive Assistant
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite
• Ability to work independently and make sound decisions under pressure
• High degree of professionalism, discretion, and judgment
• Strong interpersonal skills with a service-oriented mindset
Apply now
Desired criteria
- • Proficiency with Microsoft Office Suite
- • High degree of professionalism, discretion, and judgment
- • Comfort with working flexible hours based on CEO's schedule and travel
Professional skills you’ll need for this job opportunity
Communication
Oakminster Healthcare
Oakminster Healthcare is a leading care home group based in Glasgow, dedicated to providing exceptional residential and nursing care. With a strong focus on compassion, dignity, and respect, our homes offer a warm and supportive environment where residents feel valued and safe. Our highly skilled teams deliver person-centred care, ensuring each individual’s needs are met with professionalism and kindness. At Oakminster Healthcare, we foster a culture of excellence, innovation, and continuous learning, offering rewarding career opportunities for those passionate about making a difference. Join us and become part of a team that truly cares.
Our benefits
Flexible schedule
Employee development programs
A diversity program
Pet friendly offices
Free parking
Competitive salary
Long service recognition
Employee Assistance Scheme
Wellbeing Scheme
Blue Light Card
Employee of the Month
Annual performance review
Culture of recognition
On the job learning
Progression opportunities
Access to Health & Wellbeing app
Long service awards
Staff celebration events
Company employee App
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