Office Administrator - Part Time
Can you make a real difference to the lives of others?
At Macklin Care Homes you will work as part of an award-winning team who are valued for their contribution, with opportunities for career development, as well as a friendly and rewarding working environment. If you are a compassionate person who cares with heart, we would love to hear from you.
Our Lady's Care Home based in Belfast are currently recruiting for an experienced Office Administrator to work part-time hours, 3 days per week from 9am to 5pm.
About the role
Professional Finance responsibilities:
Assist in the provision of payroll information, by ensuring timely and accurate updating of the time and attendance system.
Assist with billing by ensuring timely and accurate updating of occupancy information on to relevant systems.
Collation of cash and cheque payments for lodging in relevant bank accounts.
Managing petty cash and resident funds, ensuring up to date records and regular reconciliation.
Creation of Purchase Orders, to be forwarded to Finance team.
Creation of invoices for third party services including hairdressing, podiatry etc.
Assisting managers in monthly reconciliation of the safe.
Professional Human Resource responsibilities:
Supporting the management team in securing cover for rota, liaising with agencies and maintaining contact with bank staff.
Taking notes at formal meetings, as and when required.
Recording all absence details in the time and attendance system, including sickness, annual leave, maternity / paternity leave.
Receiving all relevant medical certificates and forwarding to the HR team as appropriate.
Other general administration tasks as and when they arise, in order to ensure the smooth running of the Care Home.
Ideal Candidate:
Commitment to The Macklin Care Homes Mission, Vision and Core Values.
Exceptional organisational skills and high attention to detail.
Ability to communicate, listen and to work co-operatively with other staff members.
Ability to work under pressure and use own initiative.
Maintain a high level of confidentiality at all times.
Please note we will only accept up to date CVs - without this an interview cannot be scheduled.
Interviews may take place prior to the job advertisement closing as and when suitable applications are received. If a suitable candidate is appointed the role may close early, therefore please do not hesitate to submit your application in a timely manner.
In addition, we also reserve the right to enhance the criteria at shortlisting stage.
An Enhanced Access NI Check will be required for this post. If successful, please be aware that we do have a policy on the recruitment of ex-offenders. As per the Access NI Code of Practice, Macklin Care Homes also has a policy on the secure handling, use, storage, and retention of disclosure information. Copies of these documents along with the Access NI Code of Practice are available upon request by contacting the HR Department.
It is Macklin Care Homes Policy that any existence of a criminal conviction will not necessarily lead to the withdrawal of a job offer, but the failure to disclose all criminal convictions fully and accurately will lead to the withdrawal of a job offer.
Macklin Care Homes are an Equal Opportunities Employer.
What you will need
Required criteria
- Excellent command of spoken and written English and right to work in the UK.
- Proven experience working in a busy office or administration environment.
- Previous experience of the provision of quality administrative support.
- GCSE English and Maths.
- Competent in the use of Microsoft Office applications including Excel and Word.
- Previous Reception experience.
Desired criteria
- Previous HR and/or Finance administration experience.
- Previous reception experience in a caring environment or similar setting.
- Previous experience of working with Time & Attendance systems.
Macklin Care Homes
We care with heart because… From the moment we opened our first Care Home in Northern Ireland over 30 years ago, we knew we could make a real difference in people’s lives. We are undeniably proud of our history and passionate about our future!
Part of the Macklin Group, Macklin Care Homes have been caring for people for over 30 years. We’ve taken all our experience over all those years to bring the very best of our knowledge and our expertise to you. We’re experts at what we do. We’re not just another Care Home, we’re family-first and treat everyone we come into contact with as one of our very own. From staff to residents, relatives to suppliers to the postman – we’re all one big caring community!
We have six Care Homes:
- 3 in Belfast: Arlington, Our Lady's and Parkmanor Oaks
- 1 in Magherafelt: Milesian Manor
- 1 in Coleraine: Ratheane
- 1 in Ballycastle: Leabank
Want a job you'll love? Can you make a real difference to the lives of others? We are looking to recruit great people to work in care and in return, we will bring out the best in you. At Macklin Care Homes you will work as part of an award-winning team who are valued for their contribution, with opportunities for career development, as well as a friendly and rewarding working environment. If you are a compassionate person who cares with heart we would like to hear from you. We are proud of our values and unique positive culture that we live each and every day. This is reflective of our relationships with our residents, their relatives, our suppliers and the local community.
Our benefits
As a family-run organisation, we live and breathe our core values of treating people really well, trust, dedication and continuous development. Once you join us, you not only become a member of the team but a member of our family. Caring with heart is at the core of everything we do – with our residents and team members.
Employee development programs
Free parking
Referral bonus
Long service recognition
Employee of the Month
Company employee App
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