Accounts Payable Administrator I Lisburn I £30,000 - £35,000 FTE
Accounts Payable Administrator I Lisburn I £30,000 - £35,000 FTE
Department: Finance
Reports To: Head of Finance
Direct Reports: None
Salary Band: £30k to £35k FTE
ABOUT US
We are a leading independent veterinary wholesaler dedicated to supplying high-quality pharmaceuticals, equipment, and consumables to veterinary practices throughout Ireland and agricultural merchants in Northern Ireland. Operating within a high-volume, tight-margin wholesale distribution environment, we pride ourselves on exceptional customer service, strong supplier partnerships, and efficient supply chain management. We are continually investing in our people, systems and processes to support sustainable business growth.
MISSION OF THE ROLE
To work closely with Procurement and Warehouse operations to ensure supplier invoices are processed accurately and paid on time, protecting crucial supplier partnerships. Review purchase orders, reconcile stock deliveries, resolve pricing or quantity discrepancies, and manage supplier payment terms in line with Head of Department instructions. Operating in a tight-margin wholesale environment, the role requires a thorough researcher with excellent communication and record-keeping skills. Will be highly detail-oriented, organized, and self-motivated.
About this role
MAIN RESPONSIBILITIES AND KPI’S
Ensure the highest level of integrity and confidentiality regarding supplier terms, rebates, and account balances.
Ensure GDPR standards regarding supplier and contact data are strictly met.
Match, code, and post high-volume supplier invoices and credit notes against purchase orders and goods received notes (GRN).
Posting supplier payments
Proactively research and resolve invoice discrepancies
Maintain clean records regarding payments and account statuses, including preparing regular aged creditor reports.
Liaise with new suppliers to ensure forms are completed correctly and accurately
Work closely with Procurement and Logistics to ensure inventory ledger entries match physical stock receipts and invoicing.
Perform data entry, statement reconciliations, statement auditing, and digital filing.
Contact suppliers to resolve account queries, track credit notes, and clarify payment schedules.
Assist in preparing accurate weekly and monthly payment runs for internal management approval to maximise early-settlement discounts.
Assisting the auditors
TO APPLY
Please submit an updated CV detailing your relevant experience, skills and qualifications, and how these align with the requirements of the position.
VSSCo reserve the right to enhance the criteria in the event of an unprecedented response and will consider any reasonable adjustments throughout the recruitment process
VSSCo are an equal opportunities employer
Investors in People Accredited Employer
We are proud to be an Investors in People accredited organisation, reflecting our commitment to supporting, developing and valuing our employees. We invest in our people through training, career development opportunities and a positive working environment.
What you will need
Required criteria
- Minimum 2-3 years’ experience working within an AP-focused role (ideally within inventory-heavy distribution or wholesale)
- Proficient in Microsoft Office (Excel data manipulation) and ERP software (Prophet21, wholesale inventory systems, or similar).
- Experience multi-tasking and working under tight turnaround times for invoice processing.
- Experience managing high-volume supplier accounts
- Previous bookkeeping or formal ledger clerk experience.
Desired criteria
- Experience/best practice training with Payables, three-way matching, and ledger management
- Hold an Accounting technician qualification (ATI/IATI/AAT)
Skills needed for this job opportunity
Financial Reporting
Accounts Payable
Attention to detail
Teamworking
