Finance Manager

FINANCE MANAGER
Permanent Full-Time Post – 37.5 hours per week from 1 November 2024
Salary Scale: NJC SCP 23 to 27, £32,076 to £35,745
Responsible To: Chief Executive Officer

Main Responsibilities:
(a) Financial Management – to include:

• preparation of orders in accordance with organizational procurement standards

• preparation of supplier and customer invoices and payments

• use and maintenance of computerized accounting records, currently Sage Accounts software and iBusiness Banking

• maintenance and management of all accounting records

• prepare and submit statistical and other returns to stakeholders and government bodies as required

• assist with co-ordination and promotion of events and fundraising opportunities

Payroll:

• processing of salary and other payments for staff using Sage Payroll

• ensuring year end annual payroll, monthly and other returns to the Inland Revenue

• manage pension contributions, liaise with pension providers and ensure adherence to Pensions Regulator stipulations submitting reports as required

• manage Cycle to Work and other relevant schemes

Funding:

• assist with preparation of applications to funders

• prepare financial returns to funders and facilitate verification and audit checks

• prepare, maintain systems and submit grant funding claims in accordance with funder requirements and in line with organizational standards and regulations

• support management of restricted funds, to include analysis of income and expenditure against budget, and cash flow analysis for individual project budgets

Management Reporting:

• produce management information to include management accounts, budgets, analysis of grant returns and cash flow analysis

• develop systems to support forward financial planning and a future financial strategy for the organization

• prepare financial estimates and budgets, to include preparation of the annual budget, multi-year budgets and specific budgets for grant projects, analyse budgets against actual

• prepare annual accounts for the charity in statutory format and liaise with external auditors

• ensure that appropriate controls, as identified in the Financial Procedures Manual, are in place to safeguard the organisation’s resources and in conjunction with Trustees review legal and financial requirements, policies and systems on an on-going basis

• attend meetings, to include Finance & Personnel Sub-Committee, and present reports to Trustees as required

• contribute to management of communications as prescribed by funders

(b) Staff Management

• direct line management for administrative staff team members, support and motivation of staff in the provision of financial, administrative and ICT support services

• support the Director with regard to human resources, staff management and other personnel issues, as required

• assist with maintenance of personnel records

• attend staff meetings and facilitate administrative staff team meetings

• effectively contribute to development, implementation and evaluation of the organisation’s strategic planning process through membership of the Staff Management Team

(c) Building & Asset Management

• management of Youth Link’s premises, ensuring, in conjunction with the Executive Officer and Director, that they are fit for purpose; to include general maintenance, organization of appropriate insurance cover, management and negotiation of appropriate supplier contracts, building and equipment maintenance etc

• assist with ensuring that the organization has the information and communication technology partnered with the necessary support to ensure it is fit for purpose

• oversee ordering of supplies and equipment

• preparation and maintenance of fixed asset register

• provide an annual written report to Trustees with regard to building & asset management

To participate in regular supervision meetings with the relevant line manager and undertake appropriate in-service training.

To undertake any other duties commensurate with the grade of the post and as agreed by the Director.
Please be advised that this list is not meant to be exhaustive and may be added to or amended as and when deemed necessary

Closing Date for Receipt of Applications: Monday 21st October 2024 @ 10:00 am
It is anticipated that interviews will be held on Friday 25th October 2024.

Please return all application forms to maria@youthlink.org.uk

Youthlink are an equal opportunities employer