Project Administrator
Project Administrator
The Project Administrator provides day‑to‑day administrative and coordination support to the Project Management team. This role supports scheduling, documentation, reporting, logistics, and customer communication to ensure projects run efficiently and meet customer expectations. The role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast‑paced environment.
About this role
ABOUT THE POSITION
The Project Administrator will support the Project Management team in the successful delivery of customer projects from order through to completion. This role provides an excellent opportunity for a motivated individual to develop a career in project management within an engineering and manufacturing environment.
The successful candidate will work closely with Project Managers, Engineering, Production, Supply Chain, Quality and customers to coordinate project activities, track progress, resolve issues and support the successful delivery of projects. The role requires strong communication skills, a proactive approach, confidence working with people at all levels, and a willingness to learn and develop within the business.
Deliverables & Responsibilities
Support Project Manager in the planning and execution of customer projects.
Monitor project schedules, milestones and key deliverables.
Assist in tracking project costs, risks, actions and progress updates.
Liaise with Engineering, Production, Procurement and Quality teams to ensure project requirements are achieved.
Attend project meetings and issue meeting minutes and action trackers.
Support coordination of Factory Acceptance Tests (FATs), customer visits and project reviews.
Analyse project data and prepare reports, dashboards and KPI updates.
Assist in investigating project issues and identifying practical solutions.
Maintain project documentation and ensure records are accurate and up to date.
Support customer communication throughout the project lifecycle.
Identify opportunities to improve project processes and business systems.
Develop a strong understanding of Telestack products, manufacturing processes and project delivery requirements.
Take ownership of assigned projects and responsibilities as experience develops.
Travel Requirements: Minimal – occasional travel may be required for customer visits or training.
NOTE: This position responsible for certain internal control responsibilities. These internal control responsibilities are verbally communicated to the incumbent and periodic feedback is provided as it relates to the performance of these internal control responsibilities.
WORK ENVIRONMENT
Office
While performing the duties of this job, the employee is regularly exposed to risk of injury in an office environment and occasionally a manufacturing shop plant environment. Duties include a typical office setting including extensive computer work, sitting or standing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EQUAL OPPORTUNITY EMPLOYER
As an Equal Opportunity Employer, Astec does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a person’s veteran status or any other characteristic protected by law or executive order.
What you will need
Required criteria
- Degree in Engineering, Business, Project Management, Manufacturing, Information Technology or a related discipline.
- Strong IT and systems capability with excellent Microsoft Office skills, particularly Excel.
- Ability to learn new software systems and digital tools quickly.
- Confident communicator with the ability to build relationships across departments and with customers.
- Strong analytical and problem-solving skills.
- Highly organised with good attention to detail.
- Ability to challenge existing processes and suggest improvements where appropriate.
- Commercial awareness and a desire to understand how projects impact business performance.
- Comfortable working in a fast-paced engineering and manufacturing environment.
Desired criteria
- Experience in a manufacturing, engineering, or technical environment (preferred).
- Customer facing experience beneficial.
- Experience using project software (MS Project or similar) beneficial.
