Learning & Development Coordinator

As Learning & Development Coordinator, you will play a key role in supporting the delivery and coordination of talent, succession and learning and development activities across Forth Ports. Working closely with the Talent & Development Business Partner and wider L&D team, you will take responsibility for maintaining accurate talent and learning data, producing reports and insights, and coordinating development programmes and initiatives. You will help ensure our systems, processes and programmes run effectively, providing valuable administrative and analytical support to inform workforce planning, talent development and organisational growth.

Key responsibilities:

• Produce regular talent, succession and learning reports, dashboards and management information.

• Analyse programme participation, feedback, completion and impact data to identify trends and opportunities.

• Support talent review and succession planning processes through data preparation, reporting and insight generation.

• Create and maintain reports to support workforce planning and organisational development.

• Act as a Subject Matter Expert (SME) and primary administrator for the LMS; both Learn and Perform.

• Conduct regular data audits to maintain data quality, compliance and governance standards.

• Support the implementation and continuous improvement of talent and learning technologies.

• Coordinate PDR, talent, leadership, graduate and future leader development programmes.

• Manage scheduling, participant communications, attendance tracking, programme documentation and logistics.

• Support programme evaluation activities and maintain accurate learning records.

• Liaise with internal stakeholders and external providers to ensure the successful delivery of development activities.

• Provide ongoing support to Head of Learning & Development with coordinating ad-hoc projects, meetings and activities

• Support wider Learning & Development team initiatives and projects.

• Respond to requests for talent and learning data, reports and insights.

• Provide guidance and support to managers and employees on talent and learning systems.

• Contribute to continuous improvement initiatives that enhance reporting, processes and user experience.

What we're looking for:

We are looking for someone who is highly organised, analytical and detail oriented, with strong Excel skills and experience working with data, reporting and learning or talent management systems. You will be confident managing multiple priorities, coordinating activities and building effective relationships with stakeholders at all levels. An interest in learning and development, talent management and continuous improvement is important, alongside the ability to handle confidential information with discretion.

The role can be based at either our Port of Leith, Rosyth or Grangemouth locations. Those based in Leith or Rosyth will be expected to work from Grangemouth at least one day per week to maintain close links with the wider team, as well as providing flexibility to provide cover for absences at the Skills & Business Centre in Grangemouth when required.

Skills & Qualifications:

• Strong analytical and data interpretation skills.

• Advanced Microsoft Excel skills.

• Experience using Learning or Talent management systems.

• Knowledge of reporting and data visualisation tools such as Power BI.

• Excellent attention to detail and commitment to data accuracy.

• Strong organisational, planning and stakeholder management skills.

• Ability to handle confidential information with discretion and professionalism.

• Familiarity with project management methodologies to enable effective planning, execution and monitoring of projects.

• Full Driving Licence, valid in the UK is required as some occasional travel across the Scottish Ports may be necessary.

• Full UK Working Rights.

What Forth Ports can offer you:

At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy

• A competitive salary

• Discretionary bonus

• Generous annual leave entitlement

• Defined contribution pension scheme with up to 16.5% joint contribution plus life assurance at 4x salary

• In‑house Occupational Health — Provides professional workplace health advice, support, and guidance for employees across all sites

• Employee Assistance Programme (EAP) — Delivered through Health Assured, offering 24/7, 365‑day confidential wellbeing support via the Wisdom app or telephone access, covering mental health, financial advice, legal guidance, and emotional wellbeing

• Physiotherapy Support — Access to physiotherapy sessions through three external providers in Scotland, plus an onsite physiotherapist once per week in Tilbury

• An annual Christmas thank you gift of a complimentary turkey or meat-free alternative for all employees

• GymFlex health club memberships offering discounted access to gyms including Nuffield Health, PureGym, Anytime Fitness, The Gym Group, and selected local gyms

• Cycle to Work scheme to support affordable, sustainable commuting

• On-site free parking available for all employees

• Attractive family-friendly policies, including enhanced maternity cover

• Employee discount platform providing savings on UK-wide restaurants, retail, car rentals, days out, and holidays 

We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

As a signatory to the Armed Forces Covenant, we are committed to ensuring that members of the Armed Forces community are treated fairly and are not disadvantaged in their civilian careers because of their service.

We welcome applications from veterans, reservists, cadet force adult volunteers, and military spouses/partners, and we actively support flexible and inclusive recruitment practices.

How to Apply:

Please submit your CV and a cover letter when submitting your application via the ‘Apply Now’ link.