Facilities Manager

Key Responsibilities

Facilities Management

• Oversee the day-to-day operation and maintenance of company premises.

• Ensure facilities are clean, safe, secure, and fully operational at all times.

• Coordinate preventive and reactive maintenance activities.

• Conduct regular site inspections and identify improvement opportunities.

Health & Safety

• Ensure compliance with all health, safety, and environmental regulations.

• Maintain risk assessments, safety procedures, and emergency response plans.

• Investigate accidents, incidents, and near misses, implementing corrective actions where required.

• Coordinate fire safety procedures, training, and evacuation drills.

Contractor & Supplier Management

• Manage contracts and relationships with external service providers.

• Monitor the performance of cleaning, security, maintenance, and other facility contractors.

• Obtain quotations and ensure services deliver value for money.

• Verify contractor compliance with company policies and statutory requirements.

Asset & Building Maintenance

• Develop and maintain planned maintenance schedules.

• Monitor building systems including heating, ventilation, air conditioning, lighting, alarms, and security systems.

• Maintain records of inspections, repairs, and maintenance activities.

• Coordinate facility improvement and refurbishment projects.

Budget Management

• Monitor facility-related expenditure.

• Assist in preparing and managing facilities budgets.

• Identify cost-saving opportunities while maintaining service standards.

• Approve facility-related purchases within authorised limits.

Security & Compliance

• Oversee building security arrangements, access controls, and key management.

• Ensure compliance with relevant legislation and company policies.

• Maintain accurate records for audits and inspections.

Workplace Support

• Respond promptly to facility-related requests and issues.

• Assist with office moves, workspace planning, and facility projects as required.

• Manage a team of handyman on site (approx. 4 employees).

Expectations

The Facilities Manager is expected to:

• Act professionally and represent the organisation positively at all times.

• Demonstrate strong leadership and problem-solving skills.

• Proactively identify risks and implement effective solutions.

• Maintain high standards of cleanliness, safety, and maintenance across all sites.

• Communicate effectively with employees, contractors, and management.

• Prioritise workloads and respond efficiently to urgent issues.

• Manage confidential information appropriately.

• Contribute to continuous improvement initiatives within the organisation.

Skills & Qualifications

Essential

• Previous experience in facilities management or property management.

• Strong knowledge of health and safety regulations.

• Experience managing contractors and service providers.

• Excellent organisational and communication skills.

• Proficiency in Microsoft Office applications.

• Ability to work independently and manage multiple priorities.

·         Experience managing large mixed use development.

·         Project management experience.