Facilities Team Leader

We are seeking a Facilities Team Leader to join our dedicated in-house Facilities team. You will be responsible for supporting the delivery of an efficient, effective and flexible facilities service, to enable the successful operation of our care homes. Your team will support a cluster of homes within the Caron Group portfolio. You will be able to read reports; understand the actions and prioritise the work from these reports. To have a solid understanding of plumbing and electrical systems as well as general building works. You will be well-versed in all maintenance process and health and safety regulations.

Responsibilities*

·       Leading a team of on-site maintenance operatives to ensure the facilities within the group are maintained to a high standard that supports the delivery of care

·       Working with the Head of Facilities to develop management resource plans to meet operational needs and implement change where required

·       Providing administration and general assistance to the Head of Facilities including receiving reports, understanding the actions from the reports and presenting to the Head of Facilities

·       Developing a maintenance strategy plan for each site including scheduled preventative maintenance, checks and upgrade programmes

·       Developing and managing maintenance systems and procedures including preventative maintenance

·       Carrying out regular inspections and audits of the facilities to ensure high standards are maintained

·       Working with the Facilities Administrator to develop and action compliance reports

·       Using Eagle (CMMS), or other CAFM system, to plan, manage and update outstanding works/tasks

·       Monitoring equipment and spares inventory

·       Ensuring compliance with health and safety policies

·       Assisting the Head of Facilities in the development of the service and the Caron Group systems and processes

·       Hands-on management of progress on site and reporting to the Head of Facilities.

·       Liaising and organising work with sub-contractors as per the reactive and preventative maintenance work programme.

·       Ensuring site safety of the team, visitors and service users.

·       Ensuring work is carried out in accordance with agreed method statements.

·       Ensuring all site rules are adhered to by all personnel on site.

·       Co-ordinating supply and delivery of materials, plant and equipment.

·       Record keeping for site reports.

·       Carrying out regular inspections to ensure compliance with relevant legal requirements, processes and procedures.

·       Raising safety concerns immediately and at the appropriate level.

·       Liaising with the Homes and ensure that senior staff are fully informed about the day’s work and any potential impacts or disruption.

·       Ensuring high quality and productivity from sub-contractors.

·       Preparing and presenting site inductions, safety briefings and toolbox talks as per the company policy.

·       Coordinating the work programme with the Head of Facilities and other key stakeholders.

·       Attending site management meetings.

·       Organising and overseeing external inspections, such as with a health and safety inspector, building inspector, etc.

·       Providing practical coaching and support to on-site maintenance team operatives

·       Encouraging a positive culture of teamwork, accountability, safety and continuous improvement

·       Raising any HR concerns to the appropriate level.

·       To be available for out of hours on-call support for the homes.

·       To work closely with other departments to ensure the smooth running of daily functions.

·       When required, work closely with The Head of Facilities, Facilities Team Leader(s) and others in the mobilisation support of new acquisitions

 *this is not an exhaustive list

Skills/Experience

• Demonstrate a comprehensive knowledge of Facilities Management and legislation

• Strong commercial and financial acumen

• Demonstrable experience as a leader

Qualifications and Training

• Driving license required

• To have a basic knowledge of basic health and safety legislation. Evidence of recent relevant training, and willing to undergo training as required

• To be able to understand and apply regulations (such as health and safety etc)

  Personal qualities

• Able to prioritise and manage workloads – balancing medium and short-term objectives

• Good written and verbal communication skills

• Good problem solving and decision-making skills