Estates Admin Support - 6 month contract

·       To provide administrative and information-management support to the Head of Estates.

·       To create and maintain accurate property and asset registers, including key asset, installation, servicing, warranty and replacement information.

·       To create maintain consistent electronic property records, folder structures, document control and archive arrangements across all 28 homes.

·       To review RAMS and create project plans and create PTW (Permits to Works) Risk Assessments and Contractor Information packs for Planned works.

·       To develop Project Management Plans and ensure actions are managed effectively.

·       To review existing plans and create a suite of property plans and associated information, using Microsoft Visio, ensuring plans are kept up to date with any changes .

·       To review and maintain available asbestos, compliance, PPM and certification records, identifying missing or outdated information and escalating actions where required.

·       To review Fire Risk Assessment (FRA) action plans and maintain accurate records of compliance inspections and certification.

·       To provide administrative support in managing Local Estate Action Plans (LEAPS).

·       To collate historic property, maintenance, repair, refurbishment, survey, contractor, warranty and compliance information and ensure relevant information is transferred to current property records.

·       To manage all contractor compliance records including contracts SLAs, Insurances

·       Keep up to date records of all warranty’s for all equipment and assets at each home.

·       To support the preparation of asset repair, replacement and lifecycle information to assist with planned maintenance, capital planning and future expenditure.

·       To identify missing, duplicated, outdated or inconsistent information and maintain an appropriate audit trail of outstanding actions.

·       To produce progress reports and information for the Estates Manager and support quality assurance and handover of the property information system.

·       To liaise with Estates staff, contractors and other relevant colleagues, escalating matters requiring technical or specialist input.