Facilities/Estates administrator (6 month contract) 40 hrs pw
Facilities/Estates administrator (6 month contract) 40 hrs pw
JOB TITLE: Facilities Co-ordinator
REPORTING TO: Property Manager
JOB PURPOSE: To provide administrative support to the Estates & Health and Safety Departments, to support in the provision of a safe, clean secure and well-maintained environment for residents, visitors and staff .
About this role
MAIN RESPONSIBILITIES
To provide administrative support to the Property & Health and Safety Manager
To act as the first point of contact for all Estates Department enquiries
To manage the Estates Helpdesk, ensuring that work orders are processed, assigned to the relevant member of the team and completed on a timely basis.
To process Estates Department orders and act as the initial authorisation for departmental invoices, reconciling paperwork as required and ensure homes are updated on all orders
To assist the Property Manager in the administration of routine maintenance and other contracts, keeping up to date records and ensuring that contracts are reviewed and renewed in a timely way
To contact outside companies where necessary to obtain information, obtain quotations, and to schedule appointments for work to be completed or relevant meetings
To be responsible for the day-to-day management of key contracts, including hygiene and clinical waste contracts
To be responsible for the day-to-day management of the Estates Vehicles
To support the Health & Safety/Fire Safety Manager in monitoring business critical functions and maintaining compliance to regulatory standards by providing administration assistance.
To monitor site compliance certification – ensuring certification is uploaded to the relevant internal system and are accessible to all relevant parties.
To ensure the compliance certification report is accurate and up to date at all times.
GENERAL
To ensure adherence to the company policies and procedures with regards to the safeguarding and promotion of the welfare of our residents
To ensure application of the company’s policy and procedures with regards to Health and Safety
This Job Description indicates only the main duties and responsibilities of the post. It is not intended as an exhaustive list.
Please note we reserve the right to amend this Job Description from time to time, according to business needs. Any changes will be confirmed in writing. Please note that you share the responsibility for making suggestions to alter the scope of your duties and improve the effectiveness of your post.
Full driving licence and ideally your own transport are essential to the role
What you will need
Required criteria
- Full driving licence and ideally your own transport are essential to the role
