Office Administrator I Portglenone
Office Administrator I Portglenone
Location: Based at our Portglenone Office
Hours of Work: Part-time, the exact days/hours are open to discussion
Salary: Competitive, based on experience
James Donnelly Ltd. is seeking a reliable and organised Office Administrator to provide administrative support for its busy commercial HGV garage in Portglenone. This is a part-time, permanent role with the opportunity for the position to grow as the business continues to develop.
The successful candidate will play an important role in maintaining accurate records, processing garage paperwork, supporting customer and supplier communications, and ensuring that administration is completed efficiently and to a high standard.
About this role
Key Responsibilities
Managing daily office administration and garage paperwork accurately and efficiently.
Recording vehicle intake information, including chassis numbers, registration numbers, job details and related documentation.
Using relevant garage and maintenance systems, including the existing transport operations system, “Move IT”, and supporting the implementation of the new “Maintain It” system.
Handling telephone calls, emails and general enquiries in a professional manner.
Liaising with customers, suppliers and internal colleagues as required.
Maintaining organised records and filing systems, both electronically and in paper format.
Supporting the wider team with ad hoc administrative duties to help ensure the smooth running of the office and garage.
To Apply:
If this role appeals to you, please submit a copy of your CV outlining how you meet the above criteria.
James Donnelly Ltd. reserves the right to enhance the criteria in the event of an unprecedented response.
We are an equal opportunities employer and will consider reasonable adjustments throughout the recruitment process.
What you will need
Required criteria
- Minimum of 2-years previous experience in an administrative, office support or customer service role (or equivalent).
- Strong organisational skills with the ability to manage paperwork, records and competing priorities.
- Good attention to detail and the ability to input information accurately.
- Confident communication skills, both written and verbal.
- Competent IT skills, including Microsoft Office and general office systems.
- Ability to work independently, use initiative and maintain confidentiality where required.
Desired criteria
- Experience working within a garage, transport, logistics, vehicle maintenance or similar environment.
- An understanding of HGV, commercial vehicle or workshop administration processes.
- Experience using garage management, maintenance or job-tracking systems
Skills needed for this job opportunity
Reporting & Communication
Ability to Identify and Anticipate needs
Attention to detail
Planning and Organising
