Administrative Assistant
Administrative Assistant
Are you organized, detail-oriented, and passionate about supporting a caring environment?
Join the Team at Carlingford Lodge Care Home
Located in the picturesque port town of Warrenpoint, nestled at the head of Carlingford Lough and just five miles south of Newry, Carlingford Lodge Care Home offers a warm and supportive environment for our residents. Our home provides nursing care for 58 residents across three specialised units: General Nursing, Dementia Nursing, and General Residential.
Led by our Home Manager, our professional team of nurses and carers work closely together, supported by dedicated administrative staff and ancillary teams including housekeeping, catering, and maintenance, to ensure the highest standard of care.
If you are passionate about delivering compassionate, person-centred care in a beautiful setting, we’d love to hear from you.
The Role
This role is for 15 hours per week. Working with the Home Manager and Administrator, the role of Administrative Assistant is to contribute to Healthcare Ireland's mission by providing essential administrative support to staff and management. As the first point of contact for visitors, relatives, external agencies and team members you will promote the warm and welcoming culture of each Home, but also ensure the safety of the residents and staff by greeting visitors and ensuring they are able to fulfil the purpose of their visit.
About this role
Main Responsibilities
Reception duties - greet visitors, answer phones, and manage email correspondence.
Record management - maintain and update resident files, ensuring confidentiality and compliance with data protection regulations.
Scheduling - assist in scheduling appointments, meetings, and staff rotas.
Staff support - help manage timesheets, track attendance, and coordinate training sessions.
Financial administration - assist with processing invoices, managing petty cash, and supporting resident billing queries.
General office tasks - handle filing, ordering supplies, and supporting the management team with ad hoc administrative duties.
The Benefits
Paid annual leave
The chance to be part of a growing Healthcare company
Continuous professional development and training
Values-led culture
Opportunities for progression
Pension plan (if applicable)
Attractive hourly rate
Access NI fee paid for
Monthly incentives and recognition awards
Free parking
We do not offer sponsorship for this role
Healthcare Ireland are an equal opportunities employer and welcome applications from all suitably qualified persons.
What you will need
Required criteria
- Right to work in the UK.
- Educated to GCSE level or equivalent standard, with a high level of English and numeracy.
- Excellent keyboard and PC skills with a good level of proficiency for Microsoft Office applications such as Word and Excel.
- Exceptional administration, organisation and receptionist skills.
Desired criteria
- Previous experience within an administrative or customer service role (preferably a nursing home environment) is desirable but not essential.
