Procurement Administrator - 6 month FTC

As Procurement Administrator, you will report to the Senior Category Lead and be responsible for delivering comprehensive and efficient administrative and expediting support to the Procurement Department, ensuring smooth and timely operations. The role involves managing procurement documentation, maintaining accurate and up-to-date records, coordinating with suppliers, and tracking the progress of purchase orders to support operational requirements.

A key focus of this position is expediting activities, proactively liaising with vendors to ensure on-time delivery, following up on outstanding orders, addressing delays or discrepancies, and resolving issues swiftly to protect project timelines and business continuity. You will play an important role in facilitating clear communication between internal teams and external stakeholders, helping to ensure procurement processes run efficiently and effectively at all times.

Key responsibilities:

• Providing full and efficient general administrative support for the Procurement Department.

• Expediting all open purchase orders ensuring weekly execution and achievement figures are met.

• Collecting data to prepare reports and quotations as required.

• Supporting with maintaining contractor accreditation.

• Responding promptly to and resolving any invoice queries to full resolution.

• Maintaining all purchase orders within Integra to include supplier records, open order information and updating purchasing contracts.

• Establishing clear communication links between internal teams and external stakeholders and suppliers.

• Expediting open order book and overdue orders.

• Maintaining and updating the monthly order system and control receipts for payments relating to contract orders.

What we're looking for:

We are seeking a confident and professional individual who can quickly integrate into the team on a temporary basis. You will be comfortable liaising with stakeholders at all levels, able to hold your own in conversations, and confident communicating over the telephone with suppliers and internal colleagues alike.

The successful candidate will be highly organised, resilient, and capable of managing a busy and fast-paced workload with competing priorities. This is initially a six-month contract, with the potential for extension. The role requires office presence five days per week during the initial period, with the flexibility to work up to two days per week remotely once fully settled into the position.

Skills & Qualifications:

• Demonstrated administration experience, ideally within a procurement environment.

• Strong attention to detail, coupled with good organisational, planning and problem-solving skills.

• IT Literate – familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook).

• Excellent communication skills to effectively build and promote positive working relationships with colleagues across the business and external stakeholders and suppliers.

• Understanding of purchasing procedures, supplier evaluation and compliance standards.

• Proficient in managing a busy workload and work effectively within a team environment to meet set deadlines.

• Full driving licence, valid in the UK.

• Full right to work in the UK.

What Forth Ports can offer you

At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy

• A competitive salary

• Generous annual leave entitlement

• Defined contribution pension scheme with up to 16.5% joint contribution plus life assurance at 4x salary

• In‑house Occupational Health — Provides professional workplace health advice, support, and guidance for employees across all sites

• Employee Assistance Programme (EAP) — Delivered through Health Assured, offering 24/7, 365‑day confidential wellbeing support via the Wisdom app or telephone access, covering mental health, financial advice, legal guidance, and emotional wellbeing

• Physiotherapy Support — Access to physiotherapy sessions through three external providers in Scotland, plus an onsite physiotherapist once per week in Tilbury

• An annual Christmas thank you gift of a complimentary turkey or meat-free alternative for all employees

• GymFlex health club memberships offering discounted access to gyms including Nuffield Health, PureGym, Anytime Fitness, The Gym Group, and selected local gyms

• Cycle to Work scheme to support affordable, sustainable commuting

• On-site free parking available for all employees

• Attractive family-friendly policies, including enhanced maternity cover

• Employee discount platform providing savings on UK-wide restaurants, retail, car rentals, days out, and holidays 

We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

As a signatory to the Armed Forces Covenant, we are committed to ensuring that members of the Armed Forces community are treated fairly and are not disadvantaged in their civilian careers because of their service.

We welcome applications from veterans, reservists, cadet force adult volunteers, and military spouses/partners, and we actively support flexible and inclusive recruitment practices.

How to Apply:

Please submit your CV and a cover letter when submitting your application via the ‘Apply Now’ link.