Goods Received / Accounts Administrator
Goods Received / Accounts Administrator
JJ Rhatigan & Company is one of Ireland’s leading Building Contractors, with operations throughout Ireland and the UK. We are currently recruiting for a Goods Received / Accounts Administrator to join our Finance team in Galway. This is a fantastic opportunity to join a prestigious main contractor and work with like-minded people on exciting multi-million-euro projects.
Objective(s): This is a critical control role within the business, ensuring that materials received on site are accurately matched to purchase orders before invoices are approved for payment. The position plays a key role in preventing overpayments and resolving supplier discrepancies, supporting the three-way matching process between:-
Purchase Order
Goods Received Note
Supplier Invoice
Role Purpose
To accurately record and reconcile all goods and materials received on construction sites against approved purchase orders and delivery documentation. The role is responsible for identifying discrepancies, investigating variances, coordinating corrective actions with suppliers and internal stakeholders, and ensuring that only valid and properly authorised costs are processed for payment.
The position serves as a key control point between procurement, site operations, suppliers, and finance, helping to safeguard project costs and maintain strong supplier relationships.
About this role
Key Responsibilities
Record all goods received on site in the company's ERP system.
Verify deliveries against approved purchase orders and delivery dockets.
Confirm quantities, descriptions, specifications and product codes match the original order.
Ensure all goods received notes (GRNs) are accurately completed and recorded in a timely manner.
Match materials received against outstanding purchase orders on an item-by-item basis.
Investigate any discrepancies including:
Quantity variances
Incorrect materials supplied
Missing items
Duplicate deliveries
Damaged or defective materials
Maintain accurate records of outstanding discrepancies and resolution status.
Engage directly with suppliers to resolve delivery discrepancies.
Request and track credits where overcharges, shortages, or incorrect deliveries occur.
Work closely with site management, buyers, engineers, quantity surveyors, and procurement personnel to resolve order-related issues.
Liaise with the individual who raised the purchase order where amendments, corrections, or additional authorisations are required.
Obtain supporting documentation and approvals to validate any changes to original purchase orders.
Skills & Experience
Experience in construction procurement, accounts payable, or materials administration is desirable.
Strong understanding of purchase order and goods received processes.
Excellent attention to detail and analytical skills.
Knowledge of COINS or similar ERP system is desirable.
Experience investigating and resolving discrepancies.
Strong communication and negotiation skills when dealing with suppliers and site teams.
Ability to manage multiple priorities and work to deadlines.
Ability to work independently while building effective relationships with commercial, operational and finance teams.
