IT Project Manager | Head Office, Lisburn Road
IT Project Manager | Head Office, Lisburn Road
Job Purpose/Summary:
The IT Project Manager will be responsible for delivering a small number of Information Systems Projects under the guidance of the Digital Projects Manager.
They will be part of the newly formed Project Management Office working alongside other Project Manager/s and Digital Business Analyst/s to deliver new Information systems or reviewing existing Information Systems and Processes.
Their key responsibilities will be
1. Project Planning and Coordination
2. Business Case Development
3. User Requirements
4. Project Administration
5. Stakeholder Communication
6. Risk and Issue Management
7. Budget and Resource Tracking
8. Reporting and Governance
Please note, we can only accept applications with a covering letter accompanying the CV. Your cover letter must detail how you specifically meet the 8 requirements outlined in the job description. You can enter this cover letter in the cover letter box when completing your online application. Applications will not be shortlisted if the cover letter detailing the above is not completed.
Key Accountabilities:
Project Planning & Coordination
Develop project plans, timelines, and milestones.
Maintain project schedules and track progress against deadlines.
Coordinate project activities across IT teams, suppliers, and business stakeholders.
Arrange and facilitate project meetings.
Business Case Development
Define the business case for IT investment including cost savings, efficiency gains,
improved reporting, and risk reduction in association with the Project Sponsor and
Digital projects Manager.
User Requirements
Manage Business Analyst/Process Analyst activities by identifying stakeholders,
planning requirements approach and coordinating the engaging of users.
Coordinate these activities into a User Requirements Documents.
Project Administration
Maintain project documentation, logs, and records.
Produce meeting minutes and track actions.
Update project plans, RAID logs (Risks, Assumptions, Issues, Dependencies), and
status reports.
Stakeholder Communication
Provide regular updates to project sponsors and stakeholders.
Act as a point of contact between technical teams and business users.
Escalate issues and risks to the Digital Project Manager when required.
Risk & Issue Management
Identify project risks and issues.
Maintain risk and issue registers.
Monitor mitigation actions.
Budget & Resource Tracking
Assist with monitoring project costs.
Track resource utilisation.
Support procurement activities and supplier engagement.
Reporting & Governance
Prepare project status reports.
Track KPIs and project metrics.
About this role
Requirements of the Role:
You will be required to participate in the company appraisal and staff review process
To adhere to and model the company values, behaviours and competencies at all times
To carry out all duties of the post in accordance with Praxis expectations, regulations
and policies
To carry out additional duties of the role and all other required duties as and when
necessary
To work the necessary hours to fit the needs of the service
The above-mentioned duties are not exhaustive and the post holder will be required to carry
out other duties as and when necessary. It should be noted that stated duties or location
associated with the post may change to meet the future needs of the organisation.
Experience & Qualifications:
Primary Degree in IT, Project Management or Business-related subject
and
2+ years’ experience in a Project Management role involved in the implementation of IT Systems.
OR
HND/BTEC level in IT, Project Management or Business-related subject
and
3+ years’ experience in a Project Management role involved in the implementation of IT Systems.
OR
5+ years’ experience in a Project Management role involved in the implementation of IT Systems.
Outline how you meet one of the above three essential education/experience criteria
AND then demonstrate how you meet each one of the following 8 essential skills criteria in no more than 200 hundreds words each indicating which employer you undertook the role, for how long, what were the project/s and what was your role on those projects
1. Project Planning & Coordination
2. Business Case Development
3. User Requirements
4. Project Administration
5. Stakeholder Communication
6. Risk & Issue Management
7. Budget & Resource Tracking
8. Reporting & Governance.
Skills and Competencies:
Full valid driving license and access to own vehicle (If a disability precludes an individual from holding a driver’s license, it should be stated how they can meet the mobility requirement of the post)
Excellent planning and organisational skills, using all tools necessary to ensure the smooth running of Projects
Ability to lead complex projects involving multiple stakeholders and cross-functional collaboration.
Strong analytical and problemsolving ability.
Ability to influence senior stakeholders and support organisational change.
Team leadership including mentoring digital/IT team
What you will need
Required criteria
- Primary Degree in IT, Project Management or Business-related subject
- 2+ years’ experience in a Project Management role involved in the implementation of IT Systems OR HND/BTEC level in IT, Project Management or Business-related subject
- 3+ years’ experience in a Project Management role involved in the implementation of IT Systems OR 5+ years’ experience in a Project Management role involved in the implementation of IT Systems.
- Full valid driving license and access to own vehicle
Desired criteria
- Background within the charity, housing, or social care sectors.
- Experience of implementing: Workforce management systems, Care management systems, Housing / property system
- Relevant IT or Project Management Qualifications
Skills needed for this job opportunity
Project Management
Budgeting and Forecasting
Communication
