Learning & Development Coordinator

The Learning & Development Coordinator plays a key role in providing comprehensive coordination and administrative support to the Learning & Development function. Based at the Skills & Business Centre in Grangemouth, the role is responsible for the efficient administration, planning and coordination of learning and development activities across the business, ensuring training programmes, systems, records and processes are managed accurately and effectively. Working closely with colleagues, managers, training providers and external accreditation bodies, the Learning & Development Coordinator will support the successful delivery of training initiatives, early careers programmes and wider learning activities, helping to ensure employees have access to high-quality development opportunities that support business objectives.

Key responsibilities:

• Assist with the development and maintenance of robust learning and development digital systems and processes to ensure efficiency and effectiveness of the service offering across the Group.

• Learning Management System SME – accountable for supporting with the successful implementation, ongoing maintenance and further development of the system. This includes ensuring its alignment with business needs and assisting with improvements to support the evolving learning strategy.

• Collate all training requirements and requests via reports to produce, co-ordinate and deploy collective learning and development plans.

• Proactively support the Learning & Development Department in the full range of training

• activities including arranging all internal and external training courses.

• Facilitate effective communication with other Departments to ensure all training is properly planned and co-ordinated.

• Ensure the internal and external quality assurance of the Learning & Development Department is maintained - undertake regular audits of internal systems and records and act as point of contact for external audits.

• Monitor budgets and funding, including ensuring proper tracking and allocation of funds.

• Identify any discrepancies or issues related to the budget and promptly report them to the Learning & Development Manager for resolution.

• Support and co-ordinate Early Career Programmes including recruitment assessment centres, apprentice quarterly reviews and work placements/internships.

• Assist and coordinate the ESG agenda, including Forth Ports Schools Discovery Weeks.

• Manage and oversee all administrative functions related to the Scottish Qualifications Authority (SQA) Centre.

• Develop and generate Management Information reports on learning and development activities in the Scottish Operation.

• Act as first point of contact for training enquiries for managers, participants and suppliers.

• Assist with the development of social media pages for the Skills & Business Centre.

• Perform general administrative tasks such as organising files, scanning documents and making photocopies.

• Assist in the research of external courses and training providers to identify best solutions for requirements, quality and cost reduction.

• Support the purchasing and financial reporting processes for the Learning & Development team.

• Offer administrative support to the Learning & Development team in planning internal and external meetings.

• Any other duties as required.

What we're looking for:

We are looking for an organised, proactive and customer focused individual who enjoys coordinating multiple activities and delivering a high standard of administrative support. This role is at the heart of our Skills & Business Centre, so we are seeking someone who is comfortable working in a highly visible, customer facing environment and building positive relationships with colleagues at all levels of the business, as well as external training providers and stakeholders.

The successful candidate will thrive in a busy environment, be confident communicating with a wide range of people, and take pride in providing an excellent service. Due to the nature of the role and the need to support learners, visitors and training activities on site, this position is based in the office five days per week. We offer flexibility around working hours where possible, provided business needs and planned training events are fully supported and covered. This opportunity would suit someone who enjoys being involved in a variety of activities, has a strong attention to detail, and is motivated by helping others learn and develop.

Skills & Qualifications:

• Prior experience in an administrative or coordinator role, ideally within a Learning & Development/HR setting.

• High level of IT proficiency with advanced expertise in Microsoft Office, including Word, Excel and PowerPoint.

• Working knowledge of Learning Management Systems or Information Management Systems.

• Familiarity with project management methodologies to enable effective planning, execution and monitoring of projects.

• Strong communication and analytical skills.

• Precision, excellent attention to detail and the ability to maintain confidentiality is essential.

• Capability to build and maintain strong working relationships with colleagues across the business.

• Full Driving Licence, valid in the UK is preferred but not essential.

• Full UK Working Rights.

What Forth Ports can offer you: 

At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy

• A competitive salary

• Discretionary bonus

• Generous annual leave entitlement

• Defined contribution pension scheme with up to 16.5% joint contribution plus life assurance at 4x salary

• In‑house Occupational Health — Provides professional workplace health advice, support, and guidance for employees across all sites

• Employee Assistance Programme (EAP) — Delivered through Health Assured, offering 24/7, 365‑day confidential wellbeing support via the Wisdom app or telephone access, covering mental health, financial advice, legal guidance, and emotional wellbeing

• Physiotherapy Support — Access to physiotherapy sessions through three external providers in Scotland, plus an onsite physiotherapist once per week in Tilbury

• An annual Christmas thank you gift of a complimentary turkey or meat-free alternative for all employees

• GymFlex health club memberships offering discounted access to gyms including Nuffield Health, PureGym, Anytime Fitness, The Gym Group, and selected local gyms

• Cycle to Work scheme to support affordable, sustainable commuting

• On-site free parking available for all employees

• Attractive family-friendly policies, including enhanced maternity cover

• Employee discount platform providing savings on UK-wide restaurants, retail, car rentals, days out, and holidays 

We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

As a signatory to the Armed Forces Covenant, we are committed to ensuring that members of the Armed Forces community are treated fairly and are not disadvantaged in their civilian careers because of their service.

We welcome applications from veterans, reservists, cadet force adult volunteers, and military spouses/partners, and we actively support flexible and inclusive recruitment practices.

How to Apply:

Please submit your CV and a cover letter when submitting your application via the ‘Apply Now’ link.