Rota Support Coordinator
Rota Support Coordinator
Hours of work: 22 Hours & 30 minutes per week- This is a fixed Term, Time frame TBC
Are you a highly organised and proactive individual with a passion for making a difference? Autism Together is seeking a dedicated Rota Support Coordinator to join our central team. In this vital role, you will be at the heart of our operations, ensuring our Supported Living and Residential services are always staffed to provide the highest quality of care for the people we support.
Your primary responsibility will be the efficient scheduling and coordination of cover for staff absences, utilising our team of relief workers and existing employees, and engaging agency staff when necessary. You will be instrumental in managing staff availability, publishing shifts, and ensuring compliance with all regulatory requirements. This position offers a fantastic opportunity to contribute to a leading charity dedicated to supporting brighter futures for autistic people.
Key duties include:
Maintaining accurate records on our computerised staffing system, including rotas and overtime.
Liaising with managers to understand staffing needs and accommodate last-minute changes.
Managing agency cost control through invoice checking and authorisation.
Serving as a key point of contact for staff regarding rota-related inquiries.
Ensuring compliance with company policies and relevant legislation like the Working Time Directive
To support the Team leader in identifying permanent placements of peripatetic workers.
To work the designated hours as necessary to include weekend working
To keep accurate records on the computerised staffing system – including rotas, relief worker hours and additional overtime hours.
To ensure that all agency invoices are checked and accurate with the system before paying following an hour’s authorisation process.
About this role
As a Rota Support Coordinator, you'll experience a dynamic and rewarding role where no two days are the same. Your day-to-day will involve proactive problem-solving, managing ad-hoc vacancies, and being the crucial link between our support staff and management. You are the calm in the storm, ensuring seamless cover and maintaining the high standards of care Autism Together is known for. This position offers excellent growth opportunities, allowing you to develop supervisory skills, deepen your understanding of resource management in the care sector, and contribute to strategic staffing solutions. You'll be part of a supportive team, making a tangible impact on the lives of autistic adults by ensuring they receive consistent, reliable support from a well-organised workforce.
Hours of work: 22 Hours & 30 minutes per week- This is a fixed Term, Time frame TBC
What you will need
Required criteria
- Numeracy and Literacy (e.g., Maths & English GCSE)
- Knowledge of Care Standards
- Experience in Rota management and maintenance
- Knowledge of electronic databases and Microsoft office
- Excellent oral and written communication
- Ability to work flexibly and cope with rapidly changing scenarios
- Proven team player
- Experience working to tight deadlines
- I.T. skills (Microsoft PowerPoint, Databases)
- Ability to work in a high-pressured environment
- Commitment to the organisation's values
- Commitment to continuous professional development and training
- Subject to a basic DBS check
Desired criteria
- Management Qualifications (willing to work towards QCF Level 3 or equivalent in Leadership and Management)
- Qualifications in Health and Social Care Level 3 (willing to work towards QCF, NVQ)
- Excellent knowledge and understanding of people on the autism spectrum
- Experience in Staff and Performance Management
- Experience in Staffing deployment (Relief, agency and overtime)
- Experience of working with people with autism in a care or vocational setting
- Experience of using Quality Assurance systems
- Ability to Drive/ Access to car
Skills needed for this job opportunity
Performance Management
Planning & Scheduling
Problem Solving
Microsoft Office Suite
Supervisory Skills
Flexibility and Adaptability
IT skills
Manpower planning
Working Under Pressure
Teamwork
Communication
Numeracy and Literacy
Time Management
Ability to support clients with learning disabilities and/or complex needs
Experience working with vulnerable people
