This job expired on 28th July 2026
HR Administrator (Recruitment)
HR Administrator (Recruitment)
The right hire doesn't just fill a vacancy. Here, it can change someone's life.
Join Positive Futures as our new HR Administrator (Recruitment) and become part of the team that finds, welcomes and sets up the people who transform lives every day. For 30 years, we've been dedicated to supporting people with learning disabilities, acquired brain injuries and autism, and it all starts with getting the right people for the right roles.
This is a fast-paced, varied role at the heart of our Talent Acquisition Team. You'll give candidates a smooth, professional experience from first advert to first day, and give hiring managers fast, reliable support throughout recruitment and onboarding, keeping our systems, records and documentation accurate, compliant and running like clockwork.
Real impact from day one: Support end-to-end recruitment administration through our ATS, from advert through to start date, with a team buddy and 2-week induction to set you up properly.
Variety that keeps you sharp: Move between recruitment coordination, compliance checks, contract preparation, workforce records and reporting or supporting employee relations, engagement or other areas. No two days look the same.
A supportive, high-performing team: Join a dedicated HR Team with regular manager support and genuine opportunities for training, professional development and career progression.
Bangor / Hybrid, travel required to fulfil the needs of the role, attend recruitment, employment and other team / organisational events etc.
Part Time - 22.5 Hours per week - There may be an opportunity to increase the hours for this role, subject to business needs.
Salary Information - salary scales are based on full-time hours (37.5 hours per week). Salary for part-time hours will be calculated on a pro rata basis.
If you're organised, people-focused, and thrive on getting the details right in a busy environment, we want to hear from you.
About this role
This is where HR administration meets real impact. Every accurate record and every well-handled query gets someone closer to starting a job that matters.
You'll report to the Talent Acquisition Lead and sit within the Talent Acquisition Team, supporting our wider Talent & Engagement function. Your core focus is candidate and recruitment administration, but you'll also get exposure to wider HR administration, including workforce records, payroll administration, employee relations, engagement, and general HR queries, giving you a genuinely rounded grounding in HR.
Day to day, you'll administer recruitment processes end-to-end: adverts, interviews, communications and records, keeping candidates informed and supported right through to their first day. You'll support pre-employment checks and compliance, including references, vetting, right to work and professional registration, and prepare contracts and documentation to a high standard. You'll also produce recruitment metrics and reporting, such as time to hire and vacancy pipeline data, that help us keep improving how we recruit.
You'll be a first point of contact for HR queries from managers, staff and candidates, resolving what you can and routing the rest to the right person, building the judgement and confidence to do more over time. And because workforce records, payroll administration and process improvement all sit close to this role, you'll build a broad, transferable HR skill set that opens doors for the future.
About the People & Digital Directorate
You'll be part of a wider, integrated HR team delivering excellent HR support across Northern Ireland and Ireland, we all work closely together in a fast-paced environment where priorities can shift quickly, but we protect time to check in with each other and keep a genuinely supportive culture, even when the workload is heavy.
Adaptability matters here: our most successful team members take ownership, embrace the pace, and bring the team's ethos to life, responsive, forward-thinking, and always ready for what's next.
We are an equal opportunity employer and welcome applications from all sections of the community regardless of religious belief; political opinion; sex; sexual orientation; marital or civil partnership status; racial group; age; disability
What you will need
Required criteria
- Minimum 1 year’s experience in the last 3 years as a HR Administrator in a fast-paced HR department covering; - Full 360 recruitment coordination - Preparation of employment contracts - Use of data / metrics to support HR decision making - Workforce records and payroll administration
- Proven ability to manage compliance sensitive tasks demonstrating attention to detail, accuracy & confidentiality e.g. Access NI, Garda Vetting, Right to Work and other sensitive employee related information
- Experience with digital systems in HR to include MS Office 365, Applicant Tracking System (ATS), HRIS Systems (iTrent, PAMS Etc.) as well as navigating multiple systems and maintaining high data quality
- Do you hold a Full, Valid UK/EU/EEA Driving Licence or an ability to travel independently across NI and Ireland to attend, recruitment events, employment meetings and events and other work-related locations to meet the requirements of the post.
Desired criteria
- Experience supporting HR processes across both Northern Ireland and Ireland, with a working knowledge of employment and regulatory legislation in both jurisdictions
Skills needed for this job opportunity
Attention to detail
Recruitment and Selection
