Accounts Assistant

MAIN DUTIES AND RESPONSIBILITIES

·         Process purchase invoices accurately and in accordance with company policies and procedures.

·         Use of Microsoft Excel for data analysis and reporting

·         Input and process financial data using Sage accounting software

·         Utilise bespoke software systems to support finance and operational processes

·         Review, prepare, and reconcile supplier accounts, ensuring accuracy and timely resolution of discrepancies

·         Liaising with Contracts Managers to resolve invoice-related queries

·         Ability to work effectively as part of a finance team

·         Maintain financial records and accounts using Sage Line 50

·         Handle incoming telephone calls and respond professionally to queries

·         Build and maintain effective relationships with clients and suppliers

·         Any other ad hoc duties as required

Health & Safety:

Adhere to all health & safety regulations and company policy at all times.

Report any accidents or issues regarding health & safety appropriately.

Ensure all Risk Assessments & safe systems of work are read, understood, signed and followed.

Observe & follow all manual handling practices.

QUALIFICATIONS AND EXPERIENCE

Grade C or above in English and Maths at GCSE Level (Higher and Further education desirable)

Computer literate, particularly with working knowledge of Word and Excel

Administration qualification or demonstrable 2 years’ experience required.

Excellent demonstrable customer service

Attributes/Skills:

The successful candidate should:

Have knowledge Sage Accounts

Be capable of working on own initiative.

Ability to work methodically and with attention to detail.

Good communication and organisational skills

Have a good timekeeping and attendance record

Have the ability to work with a wide range of people.

Be a good team player.

Demonstrate ability to follow written and verbal directions.

Demonstrate a flexible attitude towards assigned tasks.

Be reliable & committed.

Have ability to work to deadlines.

Participate in overtime when required (including weekends)

Have ability to take on new skills.

Have a positive approach to continuous improvement processes and techniques.

In addition,

·         Having a criminal record will not necessarily bar an individual from employment. We operate a written policy on the recruitment of ex-offenders, which is available on request and forms part of our employee handbook provided at the point of secure employment.

·         We have a policy on the secure handling, use, storage and retention of disclosure information, which is available on request and is also included in our employee handbook.

·         The role may also require the successful candidate to undertake work specific training on the job or externally.

CTS is an equal opportunities employer

No Job Description can cover every issue that may arise within the post at various times and the post holder is expected to carry out other duties from time to time which are broadly consistent with those in this Job Description.