Office Administrator (Finance Team)
Responsibilities:
The following list constitutes the key tasks and duties of your post upon which your job performance will be assessed. Tasks are not in any particular order, therefore the sequence which they appear should not be interpreted as indicating priority or relative importance.
Processing haulier invoices received daily via email and post, including matching with Proof of Deliveries (POD’s) and posting to Navision accounting system.
Accurately reconcile supplier statements monthly and follow up promptly on any discrepancies.
Deal with Accounts Payable Team Email inbox efficiently and effectively.
Deal promptly and efficiently will all invoice queries.
Creating weekly and monthly listings for haulier payments based on supplier statement reconciliations.
Monitor accounts to ensure payments are up to date.
Maintain vendor files on Navision.
Correspond with hauliers and Transport team according to resolve all queries.
Contribute to monthly meetings with Transport managers, credit control and Financial Controller to review outstanding list of haulier invoice queries which need actioning.
Ensure the timely and accurate entry of all financial information onto Microsoft Dynamics Navision ERP system.
Ensure compliance with business processes, service level agreements (SLA’s) and internal accounting controls and policies.
Support the team with ad-hoc administrative tasks and duties to support departmental objectives.
General office administration including filing and maintaining up to date financial records.
Carry out any other accounts and administrative duties as required by manager to support departmental or company objectives.
Act in a confidential and trustworthy manner at all times.
Carry out tasks as required and deemed within your competence by your manager.
This job description is not exhaustive and serves only to highlight the main requirement of the post holder. The job description will be reviewed regularly and may be subject to change.
About the role
Due to the ongoing expansion of the company a position has now become available in the accounts payable section of Finance.
The successful candidate will assist and support the Accounts Payable function specifically dealing with haulier invoices including processing and matching of invoices, matching against POD’s, supplier invoice query resolution, and other accounts and administration duties as required by the Financial Controller.
As an award-winning Company, we are one of the market leading providers of paving and walling products within the UK and Irish markets. This is an exciting opportunity with one of the most successful and financially secure businesses in Northern Ireland.
Some of the Key Benefits of joining us:
💸 Attractive salary + Annual Bonus.
💫 Private Healthcare from Day 1
✨ Enhanced Holiday Entitlements
💻 Access to Tech & Cycle to work schemes
🦺 Company Branded Clothing
⭐ Holiday Purchase Scheme
🤝 Staff Pension Scheme
🎁 Length of Service gifts
What you will need
Required criteria
- 5 GCSE’s (Grade C or above) or equivalent to include Maths and English
- 1 years’ experience of working in an office environment.
- MS Office Experience including Excel, One Drive and Teams.
- •Good level of mathematical and IT skills •Excellent administration and organisational skills
- •Trustworthy and ability to maintain strong confidentiality levels • Data entry skills with high attention to accuracy & detail
- •Time management skills demonstrating ability to work to deadlines •Self-motivated & solutions focussed •Ability to take accountability and work on own initiative
- •Ability to work as part of team and make a positive contribution •Strong communication skills with internal & external customers at all levels
- •Willingness to learn with a positive, committed and a "can do" attitude
Desired criteria
- Third Level Qualification in Business or Finance related discipline
- Part Accounting Technician Qualification (AAT/IATI)
- •Purchase Ledger Experience •Experience of using an accounts software package
- •Ability to demonstrate working within a fast paced, high volume accounts environment
- •Knowledge of Accounts Payable Processes
- •Microsoft Dynamics ERP knowledge
Professional skills you’ll need for this job opportunity
Problem Solving
IT skills
Attention to detail
Communication
Numeracy and Literacy
Tobermore
Tobermore is a family run organisation, the family ethos of the firm is mirrored in the dedication of our staff. Tobermore is an award winning company and has been recognised both locally and internationally for both business processes and product quality. Our paving and walling products are manufactured from our plant in Northern Ireland and supplied right across the UK and Ireland. Together we will create beautiful spaces by producing world-class products whilst providing an outstanding customer experience.
Tobermore is an equal opportunities employer.
Tobermore began life as a humble sand and gravel business started by the Henderson family in 1942. We then diversified into concrete products, which were sold to the local community in the 1950s. In the late 1970s we became one of the forerunners in manufacturing block paving – or ‘Pavia’, as it was originally called. Now, more than 80 years later, we are one of the top paving and walling manufacturers in the UK and Ireland, and pride ourselves on our world-class technology and the unrivalled quality of our products. Achieving £85 million sales in 2021/22 and positioned number 24 in the NI Belfast Telegraph Top 100 Companies 2022, your future is in good hands. Working alongside forward thinking business professionals throughout the business and receiving continuous learning and support, start your Tobermore career today.
Our people To this day, the business remains family-run. We employ 450+ staff throughout the UK and Ireland. We embrace, encourage and engage in continuous improvement and continuous learning for all employees. Our people are the backbone to our company. They understand the importance of customer relationships. People buy from people. Our success is a testament to how customers appreciate our staff that have been trained and developed to deal professionally with all customer requirements. We only recruit people who share our values.
Our benefits
You Grow... We Grow It’s true. Continuous improvement lies at the heart of Tobermore's ethos. We encourage our staff to reach their potential through training in a supportive and fulfilling environment. At Tobermore, we take great pride in providing everyone with the opportunity to learn, develop and progress to do great things. We want to give our employees the opportunity to build on the already great skills and experience that they bring with them. View our employee perks below, dependent on the role.
Vacation, Paid time off
Performance bonuses
Retirement plan and/or pension
Office perks
Employee development programs
Employee discounts
Opportunity to travel
Remote working
Free parking
Free work laptop
Open office
Company retreats
Competitive salary
Event tickets
Long service recognition
We are a proud diversity ambassador
Office Administrator (Finance Team)
Tobermore is a family run organisation, the family ethos of the firm is mirrored in the dedication of our staff. Tobermore is an award winning company and has been recognised both locally and internationally for both business processes and product quality. Our paving and walling products are manufactured from our plant in Northern Ireland and supplied right across the UK and Ireland. Together we will create beautiful spaces by producing world-class products whilst providing an outstanding customer experience.
Tobermore is an equal opportunities employer.