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Specification Administrator

Key Responsibilities:


1.      Note taking
- updating contact cards


- updating opportunities- including notes and fields
à Unless SE/ SM prefer to do this themselves
à If Spec Team want to complete this themselves- they put a clear note in capital writing that this has been completed


2.      Setting up new opportunities


3.      Setting up new accounts 


4.      Updating contact cards with direct numbers


5.      Closing down opportunities; duplicates (copying over notes)


6.      Meeting Minutes/ Notes
à For occasional team meetings/ workshops/ strategy sessions, Specification Administrator may be asked to take minutes/ actions (at the request of AM, AP, LG)


7.      NBC Chorus- exporting data monthly and ensuring this is recorded on dynamics for us to maximise it’s use


8.      Connections and Referrals 
à The Specification Administrator is responsible for logging and set regarding all connections on Dynamics from the Spec Team meetings
à Send follow up emails to these connections/ referrals to ensure the correct targeting strategy is being carried out
à Please follow the Connections/ Referrals Follow Up Procedure on this


9.      Demonstrate the company values (H.E.A.R.T) in every task and colleague/customer interaction daily.


10.   Any other duties as required.

Important Information
Date Posted: 19th November 2021
Closing Date: 13th December 2021
Industry: Manufacturing and Engineering
Job Type: Full time
Salary: Based on Experience
Document:

About the role

Job Title: Specification Administrator 

Division: GB Sales

Reports To: Head of Specification and Specification Team Leader

Job Summary: To provide administrative support to the GB Specification team.

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What you will need

Required criteria

  • 5 GCSE’s including English & Maths A – C
  • 6+ months of administration experience
  • Very well organised person
  • Self-motivated
  • Ability to work as part of a team and independently
  • Great communication skills
  • Ambitious and keen to succeed and progress
  • Time management
  • Adaptable to change
  • Engaging Team player
  • Ability to plan daily tasks
  • Positive outlook
  • Persistent
  • Systematic
  • Can do attitude

Desired criteria

  • A-Levels / Degree
  • 1 year + experience in an office environment
  • Previous order entry experience.
  • Proven track record in sales
  • Telephone experience
  • CRM experience
  • Proficient excel user
  • Knowledge of the construction industry
  • Valid and clean driving license with access to vehicle.

Professional skills you’ll need for this job opportunity

Task Planning

Task Planning

Time Management

Time Management

Flexibility and Adaptability

Flexibility and Adaptability

IT skills

IT skills

Attention to detail

Attention to detail

Multi Tasking

Multi Tasking

Teamwork

Teamwork

Communication

Communication

Tobermore

Tobermore is a family run organisation, the family ethos of the firm is mirrored in the dedication of our staff. Tobermore is an award winning company and has been recognised both locally and internationally for both business processes and product quality. Our paving and walling products are manufactured from our plant in Northern Ireland and supplied right across the UK and Ireland. Together we will create beautiful spaces by producing world-class products whilst providing an outstanding customer experience.

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Tobermore began life as a humble sand and gravel business started by the Henderson family in 1942. We then diversified into concrete products, which were sold to the local community in the 1950s. In the late 1970s we became one of the forerunners in manufacturing block paving – or ‘Pavia’, as it was originally called. Now, more than 75 years later, we are one of the top paving and walling manufacturers in the UK and Ireland, and pride ourselves on our world-class technology and the unrivalled quality of our products.

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Our people To this day, the business remains family-run. We employ 450+ staff throughout the UK and Ireland. We embrace, encourage and engage in continuous improvement and continuous learning for all employees. Our people are the backbone to our company. They understand the importance of customer relationships. People buy from people. Our success is a testament to how customers appreciate our staff that have been trained and developed to deal professionally with all customer requirements. We only recruit people who share our values.

Our benefits

You Grow... We Grow It’s true. Continuous improvement lies at the heart of Tobermore's ethos. We encourage our staff to reach their potential through training in a supportive and fulfilling environment. At Tobermore, we take great pride in providing everyone with the opportunity to learn, develop and progress to do great things. We want to give our employees the opportunity to build on the already great skills and experience that they bring with them. View our employee perks below, dependent on the role.

Vacation/Paid Time Off

Performance Bonuses

Paid Sick Days

Retirement Plan and/or Pension

Office Perks

Employee Development Programs

Employee Discounts

Gym Membership or Wellness Programs

Opportunity to Travel

Remote working

Free Parking

Free Work laptop

Open office

Company retreats

Competitive Salary

Event tickets

Long Service Recognition

We are a proud diversity ambassador

diversity ambassador

Specification Administrator

Tobermore is a family run organisation, the family ethos of the firm is mirrored in the dedication of our staff. Tobermore is an award winning company and has been recognised both locally and internationally for both business processes and product quality. Our paving and walling products are manufactured from our plant in Northern Ireland and supplied right across the UK and Ireland. Together we will create beautiful spaces by producing world-class products whilst providing an outstanding customer experience.