Specification Administrator
Key Responsibilities:
1. Note taking- updating contact cards
- updating opportunities- including notes and fieldsà Unless SE/ SM prefer to do this themselvesà If Spec Team want to complete this themselves- they put a clear note in capital writing that this has been completed
2. Setting up new opportunities
3. Setting up new accounts
4. Updating contact cards with direct numbers
5. Closing down opportunities; duplicates (copying over notes)
6. Meeting Minutes/ Notesà For occasional team meetings/ workshops/ strategy sessions, Specification Administrator may be asked to take minutes/ actions (at the request of AM, AP, LG)
7. NBC Chorus- exporting data monthly and ensuring this is recorded on dynamics for us to maximise it’s use
8. Connections and Referrals à The Specification Administrator is responsible for logging and set regarding all connections on Dynamics from the Spec Team meetingsà Send follow up emails to these connections/ referrals to ensure the correct targeting strategy is being carried outà Please follow the Connections/ Referrals Follow Up Procedure on this
9. Demonstrate the company values (H.E.A.R.T) in every task and colleague/customer interaction daily.
10. Any other duties as required.
About the role
Job Title: Specification Administrator
Division: GB Sales
Reports To: Head of Specification and Specification Team Leader
Job Summary: To provide administrative support to the GB Specification team.
What you will need
Required criteria
- 5 GCSE’s including English & Maths A – C
- 6+ months of administration experience
- Very well organised person
- Self-motivated
- Ability to work as part of a team and independently
- Great communication skills
- Ambitious and keen to succeed and progress
- Time management
- Adaptable to change
- Engaging Team player
- Ability to plan daily tasks
- Positive outlook
- Persistent
- Systematic
- Can do attitude
Desired criteria
- A-Levels / Degree
- 1 year + experience in an office environment
- Previous order entry experience.
- Proven track record in sales
- Telephone experience
- CRM experience
- Proficient excel user
- Knowledge of the construction industry
- Valid and clean driving license with access to vehicle.
Professional skills you’ll need for this job opportunity
Task Planning
Time Management
Flexibility and Adaptability
IT skills
Attention to detail
Multi Tasking
Teamwork
Communication
Tobermore
Tobermore is a family run organisation, the family ethos of the firm is mirrored in the dedication of our staff. Tobermore is an award winning company and has been recognised both locally and internationally for both business processes and product quality. Our paving and walling products are manufactured from our plant in Northern Ireland and supplied right across the UK and Ireland. Together we will create beautiful spaces by producing world-class products whilst providing an outstanding customer experience.
Tobermore is an equal opportunities employer.
Tobermore began life as a humble sand and gravel business started by the Henderson family in 1942. We then diversified into concrete products, which were sold to the local community in the 1950s. In the late 1970s we became one of the forerunners in manufacturing block paving – or ‘Pavia’, as it was originally called. Now, more than 80 years later, we are one of the top paving and walling manufacturers in the UK and Ireland, and pride ourselves on our world-class technology and the unrivalled quality of our products. Achieving £85 million sales in 2021/22 and positioned number 24 in the NI Belfast Telegraph Top 100 Companies 2022, your future is in good hands. Working alongside forward thinking business professionals throughout the business and receiving continuous learning and support, start your Tobermore career today.
Our people To this day, the business remains family-run. We employ 450+ staff throughout the UK and Ireland. We embrace, encourage and engage in continuous improvement and continuous learning for all employees. Our people are the backbone to our company. They understand the importance of customer relationships. People buy from people. Our success is a testament to how customers appreciate our staff that have been trained and developed to deal professionally with all customer requirements. We only recruit people who share our values.
Our benefits
You Grow... We Grow It’s true. Continuous improvement lies at the heart of Tobermore's ethos. We encourage our staff to reach their potential through training in a supportive and fulfilling environment. At Tobermore, we take great pride in providing everyone with the opportunity to learn, develop and progress to do great things. We want to give our employees the opportunity to build on the already great skills and experience that they bring with them. View our employee perks below, dependent on the role.
Vacation, Paid time off
Performance bonuses
Retirement plan and/or pension
Office perks
Employee development programs
Employee discounts
Opportunity to travel
Remote working
Free parking
Free work laptop
Open office
Company retreats
Competitive salary
Event tickets
Long service recognition
We are a proud diversity ambassador
Specification Administrator
Tobermore is a family run organisation, the family ethos of the firm is mirrored in the dedication of our staff. Tobermore is an award winning company and has been recognised both locally and internationally for both business processes and product quality. Our paving and walling products are manufactured from our plant in Northern Ireland and supplied right across the UK and Ireland. Together we will create beautiful spaces by producing world-class products whilst providing an outstanding customer experience.
Tobermore is an equal opportunities employer.