HR Coordinator
Hastings Hotels is a family owned, luxury hotel group based in Northern Ireland.
We value our people. It's our people who provide the excellent experience we offer to all our guests. When we work together, we can do amazing things.
We are seeking a reliable, organised, and enthusiastic person to become part of our Payroll and Human Resources Team.
Under inspiring leadership of our HR Management Team, you will work with and support our friendly payroll and HR team, develop your skills and enjoy the everyday variety offered by a role in hospitality.
The successful candidate can expect to work office hours Monday- Friday (35 hours excluding breaks)
The rate of pay for this full-time position is £25,000 per annum.
We offer a range of benefits including free staff meals, employee discounts, 29 days holiday plus your birthday and opportunities for career progression and development. To find out more about the benefits click here
About the role
To support the Human Resources department with administrative tasks in line with company procedures and relevant company Human Resource systems. Typical tasks are:
Maintenance and control of accurate employee records in “Fourth” (HR software), to include accurate processing of joiners, leavers, pay changes and other changes to employee Masterfile.
Administration of “See Me Hired” (Applicant Tracking System) including supervision of the interface to Fourth.
Administration of “Flow” (Learning & Development System) including supervision of the interface from Fourth.
Review hotel rotas in Fourth for completeness and accuracy on a weekly basis before submission to the Payroll Team. Assistance to Payroll Team to complete payroll. Assist hotel teams with gathering any data relevant to payroll (e.g. overtime, absences etc).
Be a Group “champion” and superuser for the Fourth, See Me Hired and Flow systems, promoting their benefits across the group, assisting users with queries, and highlighting areas of non-compliance to General Managers and Senior Management.
Assist in the co-ordination of external training courses (e.g. First Aid, Fire Marshall, COSHH) across the Group to ensure that regulatory requirements are adhered to.
Assist the Human Resources Management Team from time to time in their daily duties.
Assist in co-ordinating internal awards – voting and results of employee of the month and other recognition initiatives.
About You
You will be an organised and resourceful team player with an enthusiastic approach to using software to support organisational and administrative tasks. You will be supported from day one and full training on Group software and systems will be provided.
1. Strong administration background.
2. Maintain high levels of accuracy and speed in relation to data entry.
3. Excellent information technology literacy. Confident and comfortable learning and using a wide range of computer systems and software.
4. Be proficient with Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook, Teams).
5. Ability to work under pressure in a demanding and fast-moving environment.
6. Ability to communicate clearly with colleagues and Senior Management.
7. Work effectively both independently as well as being part of a team.
8. Discrete, with a clear understanding of the confidential nature of the role.
9. A right to work within the United Kingdom.
10. Educated to GCSE Standard or the equivalent including English and Maths.
What you will need
Required criteria
- Right to Work in the United Kingdom
- Good Command of the English Language
- Educated to GCSE Standard or the equivalent including English and Maths.
Desired criteria
- Full UK Driving Licence
- Previous experience working within a busy multi-site HR/Admin Department.
- Previous experience working within Hospitality or Tourism Organisations.
Professional skills you’ll need for this job opportunity
Human Resource Requirements
Recruiting
Building Teams
Hastings Hotels
Our vision is to be recognised as a prestigious, family company providing the finest in Irish hospitality with style and excellence.
Hastings Hotels owns and operates six hotels in Northern Ireland, with over 1,000 bedrooms, two stand-alone grill bar/restaurants and two luxury spas. From city centre buzz to seaside resort, each outlet has a distinctive personality and market positioning. Over 50 years this family owned business has successfully earned its identity and in a crowded market place because we place quality at the heart of what we do. Quality in the design of our properties and their upkeep. Quality in the local sourcing of the food and drink we offer our guests. And quality in our people, people with personality, attention to detail, and a desire to develop their careers with us.
Our guests remember small details. The open fires in the front hall. The supremely comfy beds. The fabulous breakfast... and the interactions they had with our staff. It is more important that you have the correct behaviours and attitude than every last qualification... we can help you attain that. We place great attention on recruitment, induction, and integrating you into your department, your hotel, and the Group. We want you to think about how you want to develop your career with us, and we promise to do what we can to help you on that journey. As a result, we are proud to have some of the best staff retention levels in the hospitality industry.
Our benefits
We offer a range of benefits including free staff meals, cash and credit card tips, employee discounts, 29 days holiday plus your birthday and opportunities for career progression and development.
Vacation, Paid time off
Retirement plan and/or pension
Employee development programs
Employee discounts
Cycle to work
Competitive salary
Event tickets
Preferential room rates
Family and friends rates
Discount on meals purchased
Discount on spa treatments or products
Long service recognition
Free meals during shifts
Free parking or Discounted parking
Employee Assistance Scheme
Wellbeing Scheme
Social Opportunities
Employee of the Month
HR Coordinator
Our vision is to be recognised as a prestigious, family company providing the finest in Irish hospitality with style and excellence.